Team Assistant / PA

Job description / Role

Salary: AED 15,000

A diverse investments company is keen to hire a Team Assistant / PA to provide professional support to the Owners and Directors of this growing business.

Responsibilities:
- Manage the calendar and independently schedule appointments.
- Screen incoming calls and correspondence and respond, independently, when possible.
- Arrange programs, events, or conferences by arranging the facilities, the caterer, issuing information or invitations, coordinating speakers, and controlling the event budget.
- Prepare records such as agendas, notices, minutes, and resolutions for retail meetings.
- Organize / coordinate business trips and prepare managers expense reports.
- Assisting and providing support in maintaining and monitoring a calendar of important dates for the Board & Board Committee. Preparing circular resolutions and credit facilities from Memos.
- Handle the Chairman and Board Members issues, attending their inquiries, attend the Bank's Board of Directors Meetings and collect and update their information (i.e. profiles, biographies...).
- Creating Board / Board Committee Meetings on IPad and uploading all supporting document.
- Providing support to ensure that accurate and sufficient documentation exists to meet legal requirements and preparing proposed resolutions before meetings.
- Managing appointment calendars, scheduling meetings and conferences, coordinating meeting arrangements.
- Responsible for travel arrangements, schedules and reservations including the preparation of travel itineraries, visa applications and agendas.
- Supporting Board directors using a variety of software packages such as word processing, spreadsheets, graphics and Microsoft Outlook to produce and distribute letters, memoranda and reports.
- Oversee all matters relating to the Board Directors office. Maintain highest level of confidentiality in regards to information in / out of the office.
- Prepares room for meetings.
- Prepare slides, creating and maintaining spreadsheets and Monthly / weekly reports.
- Collate and prepare presentations in power point and excel.
- Proactively develop and maintain a database of document template such as letters, memos etc.
- Translation of business documents and correspondence both (Arabic / English).

Requirements

- Degree is preferred.
- 2 - 3 years experience in a similar position.
- Proficiency in Microsoft office Word, Excel, and PowerPoint required.
- Fluent English and Arabic are essential.
- Good planning and organizing skills, ability to prioritize and plan work activities; ability to multi-task.
- Good communication skills, written and verbal.
- Good time management skills.
- Availability to work extended hours.
- Pro-active and dynamic.
- Team oriented.

About the Company

Edge Resourcing was established in the United Arab Emirates in 2008. We have taken care in our growth and have kept our corporate values throughout.

Edge Resourcing is led by a specialist team of Recruitment Consultants, each of whom have experience of working in and a sound knowledge of the local market place. We have gradually expanded our horizons and now offer specialist services within the Middle East Retail sector. Our aim is to provide a thorough and honest service to both our candidates and clients, making sure that we only take on work which we feel we can service to the correct level of satisfaction required.

We currently offer professional and tailored contingency and retained search services to the following specialist sectors of the market: Retail Accountancy and Finance Office Support Human Resources Sales and Marketing Legal

Our aim is to continue to position ourselves in the market as one of the most consistent and successful suppliers of manpower. We strive to make things happen and make a difference to your business and career. Success isnt just about putting people into jobs, but about giving you an honest, personal service. Whether you are a client or a candidate, our aim is to find out exactly what it is that you are looking for, rather than push you to settle for your second choice.