Ref: OP382-86

Job description / Role

Employment: Full Time

Our client is a large Saudi Group of Companies and leader in the Automotive industry. They are looking for someone to fill the role of Executive Assistant based in Jeddah, to provide an overall range of secretarial and administrative services and coordinate with various administrative support issues for the Managing Director/Director/Senior General Manager and other staff in a highly confidential environment and high degree of discretion and initiative.

- Identify and obtain required materials for meetings from files and other sources and gather and compile data required for reports and statistics following verbal instructions to be able to compose or send replies to routine inquiries and/or draft replies to non-routine ones following instructions from immediate superior.
- Format, generate and prepare reports for the Managing Director for use in meetings with the management.
- Carry out routine functions of the department, making the necessary day-to-day decisions to support the activities of others and to ensure the smooth flow of work and information.Coordinates day-to-day activities of the Managing Director/ Director like meetings and visits by making travel, hotel and other arrangements including tickets and transport by handling and monitoring daily schedules, reminders of meetings and other appointments for the day and within the week.
- Sorts out and prioritizes all correspondence and reports, determines urgency of the needed reply and forward those which require immediate personal attention by referral to other subordinates within the department those that are necessary to follow-up responses and ensure prompt replies.

Requirements

- 4 years minimum with basic experience in Secretarial Administration
- Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Arabic is an advantage.
- Administration and Management: Basic Knowledge of business and management principles involved in resource allocation, and coordination of people and resources.
- Time Management: Managing one's own time and the time of others.
- Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
- Stress Tolerance: Job requires accepting criticism and dealing calmly and effectively with high stress situations.
- Achievement/Effort: Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
- Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
- Inter-Personal Relationship: The ability to deal and work with people and compromise diversity in views and opinions.
- Organizing & Prioritizing: Developing specific goals and plans to prioritize, organize and accomplish tasks.
- Communication Skills: Able to convey ideas and opinions with clarity and conciseness. Straight-forward and emphatic.

About the Company

Swiss Gulf Partners are experts in Digital and Technology recruitment.

We love all things digital and tech! Actually we’re a bit nerdy about it, but above all else our talent is finding talent. Being passionate about building relationships with our clients and our candidate community is our highest priority.

Our clients know that we understand what it takes to build award winning teams and businesses, we’ve done it time and time again. Our candidate community know that we find them the best opportunities to make their next career choice with confidence.

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Professor salaries in Bahrain

Average monthly compensation
BHD 4,450

Breakdown available for industries, cities and years of experience