Proposals Coordinator

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.

Responsibilities

Our newest opportunity is for a talented Proposals Coordinator to join our award-winning team based in Jordan .

This position is responsible in closely coordinating with assigned proposal project managers and other Proposal team staff throughout the organization as appropriate to ensure the timely completion and submission of technical and commercial proposal documents. It also requires extensive experience in InDesign, coordination and preparation of proposal documents.

We envisage success in this role to include;

- Reading and interpreting RFPs (Instructions to Tenderers) to determine client requirements.
- Working with the Proposal Leads to help prepare compliance matrix, assign responsibilities, suggest key proposal themes, and establish and maintain the proposal schedule.
- Coordinating proposal kick-off and status/review meetings, recording and disseminating minutes and action items /responsibilities.
- Using InDesign to prepare the proposal documents and tailoring standard draft text, project datasheets and CVs, to satisfy client evaluation criteria.
- Gathering and organising information from many sources to generate proposal content.
- Assisting with editing and proofreading of proposals/presentations.
- Coordinating the internal and external flow of proposal inputs and outputs (RFPs, addenda, clarifications, etc.)
- Coordinating and preparing internal requests for bank guarantees, corporate financial data, etc.
- Coordinating proposal inputs across diverse technical teams and sub-consultant firms.

Requirements

Qualifications:

- To be successful in this dynamic opportunity, we envision that your career journey to date will include a Bachelor's Degree in Marketing, Business, Communications or equivalent with at least years' similar career experience from within an engineering consultancy / architecture practice.

Furthermore, you should demonstrate:

- Excellent time management and organisational skills.
- Must have experience and strong working knowledge of the whole proposal process.
- Excellent communications skills, both written and verbal, with the ability to effectively interact with different departments across the business.
- Advanced MS Office skills and fluency in Adobe CC (InDesign, Illustrator and Photoshop)is Mandatory.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.