Job closed
Ref: QP780-714
Job description / Role
Primary Purpose:
The Executive Assistant's responsibilities include managing calendars, coordinating meetings and functions, and managing all related office functions.
Responsibilities:
* Act as the point of contact among executives, employees, clients, and other external partners
* Manage information flow in a timely and accurate manner
* Manage executive calendar and set up meetings
* Make travel and accommodation arrangements
* Oversee the performance of other clerical staff
* Act as an office manager by keeping up with office supply inventory
* Using various software, including word processing, spreadsheets, databases, and presentation software.
* Format information for internal and external communication - memos, emails, presentations, reports
* Take minutes during meetings and produce reports
* Complete and fulfill communication needs on behalf of the CEO
* Producing reports and presentations
* Screen and direct phone calls and distribute correspondence
* Organize and maintain the office filing system
Requirements
Qualifications:
* 10 years work experience as an Executive Assistant, Personal Assistant, or similar role
* Excellent MS Office knowledge
* Outstanding organizational and time management skills
* Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
* Excellent verbal and written communications skills
* Discretion and confidentiality
* Bachelor's degree
* Ability to multitask and prioritize tasks
* Excellent time management skills
* Well-developed organizational skills
* Attention to detail
* Flexibility with working hours and assigned tasks
* Native English speaker
In return you will receive a competitive salary package and accommodation.
About the Company
At Alderwood, we pride ourselves on best practice recruitment, tailored for the Work Based Learning, Welfare to Work and Education sectors. Our core values and attributes are important to use and underline our proven ability to deliver results