Receptionist/Legal Secretary

Job description / Role

RECEPTION
- Answering telephone and handling calls and enquiries professionally
- Greeting visitors and ensuring highest level of care to clients
- Maintaining appearance of reception area and meeting rooms
- Co-ordination/booking of meeting rooms
- Booking flights/hotels/taxi's
- Maintaining incoming/outgoing postal logs
- Managing outgoing courier service
- Maintaining cheque collection log
- Provide assistance to the marketing team with arrangements for external conferences and meetings
- Provide assistance to the marketing team with arrangements for social/client events
- Recording and distributing messages to staff

ADMINISTRATION SUPPORT
- Provide assistance to secretaries and fee earners with the monthly billing process
- General typing of documents (in Arabic and English) and client engagement agreements
- Assist with production of Capability Statements and other general marketing collateral
- Overall responsibility for managing office stationery supplies
- Other adhoc administration support as required

Requirements

- Previous reception/clerical experience is an essential
- Computer literate with good knowledge of MS Office, particularly MS Outlook
- Previous secretarial/administration experience advantageous
- Minimum accurate typing speed of 40wpm
- Experience in dealing with a wide range of people in a professional working environment
- Excellent verbal communication skills (English and Arabic)
- Confident telephone manner
- Excellent interpersonal skills
- Professional and polished appearance
- Friendly and polite manner
- A mature and flexible approach to work
- An ability to prioritise work loads and multi-task
- Team focused

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.