Job duties

General Responsibilities
• Clerical, secretarial and administration work for the office.

Duties
• Type bulletins, manuals and other documents using technical terminology.
• Screen telephone calls, personnel visitors and incoming mail, answer general inquiries concerning the office procedure.
• Coordinate the clerical work of the office.
• Maintain General Manager’s calendar including make appointments, schedule conferences, accumulate required documents for meetings and conferences and assure that DPS General Manager is reminded of scheduled meeting and conferences in a timely manner.
• Gather narrative and statistical data, forms, as wide variety of sources for budgets, narratives, manuals and monthly annual or special reports.
• Prepare memos and letters according to the directions of the Human Resources
• Section Head and preserve confidentiality to all documents and data handled.
• Keep a stock of stationary for the use of the office and keep records for it.
• Prepare any vouchers advised from the Human Resources Section Head.
• Prepare the time sheets for the office and receive other rig’s time sheets and record the different leaves.
• Prepare requisitions every two months for the materials and stationary for the office.
• Prepare memos with the vacations and national days.
• Carry out any other similar tasks that may be entrusted to him by the Human Resources Section Head