JOB DESCRIPTION / ROLE
To control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
Job Outline:
- Manage the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department, co-ordinate travel and accommodation arrangements
- Communicate and coordinate with senior management and departments on all inquiries concerning administrative work.
- Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
- Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
- Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
- Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
REQUIREMENTS
Qualifications & Experience
Experience / Qualification / Knowledge / Skills :
- More than 3 years of general administration experience
- 12 Years schooling or equivalent
- Secretarial qualification preferable
- Atleast 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
- Must be fully competent in MS Office applications.
- Fluency in spoken and written English
- Pleasant telephone etiquettes and the ability to prioritise work.
ABOUT THE COMPANY
A fast-growing international airline with one of the youngest fleets in the sky and more than 400 awards for excellence worldwide.
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