Administration Officer

Job description / Role

Our client, a highly regarded law firm is wishing to recruit an Office Services Supervisor.

Purpose of role:
Provides administrative support to the Middle East HR Department in the day to day operations of the HR administration in the Muscat office. Manages the recruitment process for the Muscat office and provides support to the management and the employees on HR topics/issues when required.

Tasks & Responsibilities
- To provide full HR administrative support to the Muscat office with the guidance from the Head of HR - Middle East.
- First point of contact for all HR operational staff queries.
- Advising on standard policy and procedure queries.
- Provides support to PRO(s) when liaising with external agencies and Government Departments regarding the application of visas and Government related documents.
- Placing adverts for roles on relevant job boards and social media, as directed by the Head of HR.
- Searching for appropriate candidates using a variety of search methods and social media, for referral to the Head of HR.
- Initial screening of CVs against pre-defined criteria for Business Services roles.
- Liaising with other Business Services departments to advise of new starters, ensuring facilities are ready for first day.
- Liaising with property agents and sourcing appropriate accommodation for new joiners where appropriate.
- Ensuring any employee's accommodation that are under the Firm's name are monitored and leases are cancelled properly when required.
- General administration for the absenteeism record.
- Coordinate new joiners including assisting in relocation and providing induction.
- Coordinates and manages all visa requirements/issues.
- Liaises with the Ministry of Manpower or Public Authority for Social Insurance as and when required.
- Co-ordinates with the health insurance company and maintains the employee cover list.
- Ensures performance reviews for all staff are completed annually on the set deadline and kept a copy on file.
- Maintenance of HR management systems records and maintenance of up to date personal files.
- Liaising with other Business Services departments to advise of leavers.
- Coordinate leavers ensuring that all bills, visas, final settlement are completed and finalised.
- Involvement in ad hoc projects as and when required.

Requirements

- Should have 3+ years of experience in a similar role, preferably in multinational companies
- Proficient in the use of Microsoft Office applications
- Team player with good interpersonal skills
- Composed and professional with excellent communication skills
- Ability to prioritise and organise
- Able to use own initiative and work calmly under pressure
- Enthusiastic, proactive with a willingness to learn
- Flexible

If this interests you please apply with an updated resume.

About the Company

MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.

Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.

The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.

Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.

With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.