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Job description / Role
Leading European Engineering Company in the field of Infrastructures is seeking for an experienced and proactive Office Manager.
Working for a prestigious and fast growing Company in GCC area with offices in UAE, OMAN, QATAR and KSA you will support a prominent western manager for our Muscat office.
The principal accountabilities of this role will include the below:
- Acting as first point of contact for office visitors and callers
- Reviewing incoming & outgoing correspondences and e-mails and distributing to the concerned offices (included Headquarters Depts in Italy) and initiate follow on subjects wherever it is required
- Maintain files & records
- Review, proofread, and edit documents prepared for Manager’s signature
- Make arrangements & prepare agenda and collect materials for meetings, speeches, workshops and conferences
- Covering main aspects of the procurement process and liaising with vendors to negotiate and agree terms
You will be expected to ensure high confidentiality, trust, integrity and diplomacy of any information as well as maintaining high and professional standards of presenting the Company
Requirements
- Omani National
- Fluency in English and Arabic both, with good written and verbal skills
- Sound knowledge of Microsoft Office applications
- Experience in Basic Accounting
- Able to work alone with minimal supervision
- Ability to handle a variety of tasks simultaneously.
- Able to prioritize work.
- Excellent time management and prioritization
- Positive, enthusiastic, customer service attitude.
- 3-5 years of experience in similar role.
About the Company
Italferr S.p.A. is an Engineering Company, part of Italian State Railways Group and operates worldwide (Europe, Middle East, Asia, Africa and Latin America), in the field of transport engineering.
The Company is focused on Traditional Railways, High Speed/High Capacity Rail Projects and Metro transport field. The services provided have a strong technological content and its approach is based on a high integrated engineering model. Italferr S.p.A. is one of the first Company in Italy to be certified as an Inspection Body for design validation, accordance with ISO /IEC 17020 Standard.
Italferr promotes a policy of Quality (ISO 9001), Environment (ISO 14001) and Health and Safety (OHSAS 18001). As a consequence of that, the Company has adopted an Integrated Management System, certificated by SGS - Societé Genèrelle de Surveillance - as an important value for all the customers. Moreover, Italferr has developed a methodology to measure and report, on design basis, the GHG emissions produced during design and work on new transportation infrastructures, according to standard UNI EN ISO 14064-1:2006.
These certifications place Italferr among the small group of Engineering Companies able to support Clients with high-level performance in line with international standards and requirements.