Executive Assistant (Omani National)

Job description / Role

- Maintaining Partner’s / Director’s files.
- Solving any problem situations within the capacity internally or with client.
- Arranging Partner’s / Director’s calendar for internal, regional and global meetings, in addition to clients meetings.
- Handling In/out partner / Director e-mails/faxes/ letters & Time sheet.
- Maintaining and updating Admin files (contacts for the Partner) and updating them.
- Preparing Clients' engagement letters files, if any.
- Maintaining Jobs’ record (invoices, payments, ROFs) for a limited number of engagements.
- Translating (Arabic/English) and vice versa, and (Arabic/ French) if any.
- Handling Partner’s/ Director’s travel arrangements business and sometimes personal (ticket booking and hotel reservation).
- Maintaining Partner’s/ Director’s equipment maintenance & services, stationery, florist, etc.
- Coordinating between the Company’s departments (Partners, Directors, Managers and staff) and the Partner.
- Directing correspondences i.e. mail, faxes, letters, bank reconciliation, etc… to the concerned parties.
- Ensuring that events and conferences are booked properly in advance for Partner/ Director and related parties.
- Keeping Admin file & formats for ease of access for everyone.
- Issuing all PRs (payment requests) related to the Partner.
- Update subscriptions for the Partner/ Director.
- Coordinating efforts with the Associations that the Partner is member in.
- Accessing the general mail and addressing/ directing the mail to the concerned parties.

Requirements

- Minimum 2 years of experience in a an administrative role
- Diploma in Business or any relevant degree is preferred
- Fluent in English language (both written and spoken)
- Excellent computer skills; user of Microsoft office package, Word, Excel, Powerpoint
- Excellent interpersonal skills; ability to communicate effectively with all levels of staff; project management skills, strong time managements skills, demonstrated ability to work in a multitasked, fast-paced and changing environment, proven problem solving skills.

About the Company

At PwC Middle East, we've set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We're a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We're striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we're proud of the strength that comes from all our different backgrounds and experiences and we value everyone's uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you're looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you're a future PwCer.