Executive Secretary

Job description / Role

We are seeking an experienced Executive Secretary to provide high-level administrative support to the senior management team in the real estate industry. The ideal candidate will be highly organized, proactive, and capable of handling confidential information with professionalism and discretion. This position is based in Oman and offers an exciting opportunity to work in a dynamic and fast-paced environment within the real estate sector.

Responsibilities:
- Manage and prioritize the executive's calendar, appointments, and meetings, ensuring efficient use of time
- Coordinate travel arrangements, including flight bookings, hotel accommodations, and visa processing
- Prepare and organize documents, reports, and presentations for meetings and business activities
- Handle all incoming and outgoing correspondence, including emails, letters, and phone calls
- Maintain confidential files and records, exercising discretion and confidentiality at all times
- Act as a liaison between the executive and internal/external stakeholders, conveying messages and instructions accurately
- Assist in organizing events, conferences, and corporate functions, including logistics and guest arrangements
- Manage office supplies and equipment, ensuring availability and functionality as required
- Handle ad-hoc administrative tasks and projects as assigned by the executive team

Requirements

- Proven experience as an Executive Secretary or similar administrative role, preferably in the real estate industry
- Proficient in office management systems and procedures, as well as MS Office applications
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
- Strong verbal and written communication abilities, with a keen eye for detail and accuracy
- Ability to handle sensitive information with integrity and maintain a high level of confidentiality
- Professional and proactive approach to work, with a service-oriented mindset
- Bachelor's degree in Business Administration, Secretarial Studies, or related field is preferred
- Fluency in English and Arabic is essential, with additional languages considered a plus
- Familiarity with travel coordination and event planning is an advantage

About the Company

Talent Arabia is a professional staffing, recruitment, digital marketing, website design, development and training company. We provide time bound, cost effective and value-added services for technology innovative business solutions that require specialized domain expertise.

Our Vision

We at Talent Arabia are not just service provider, we are problem solvers. We are your go to company for web development, recruitment, outsourcing and trainings. If you are stuck and looking for a solution we are the right match.

Our Goal

Our goal is to add value to your business by helping and providing solutions to your needs in recruitment, outsourcing, web/SaaS development, digital marketing, corporate and individual trainings.

Our Values

Our governance is simple, flexible, and focused on providing end results to our clients. We value our customer relationships and take extra steps to ensure that our customers are always satisfied.