Facilities Coordinator (Omani National)

Job description / Role

Currently working on behalf of a financial and professional services firm specialising in real estate services and investment management who are currently looking to recruit an (Omani National) Facilities Coordinator for their offices in Oman.

Reporting to the FM, this role will provide coordinating & administration within the Client’s Contract to support the site FM team and Senior Leadership from the central team, and deliver on all requirements by following Processes & Procedures

Functional Responsibilities:
- Provide cost effective, reliable services to achieve customer satisfaction and in accordance with contracted requirements
- Manage service delivery contractors and develop the contracts and relationships working closely with regional Purchasing team
- Provide relevant FM information for the line management as necessary
- Report all accidents, occupational illnesses and emergencies in relevant books/documentation
- Maintain monthly performance measurement information for line management in support of contract performance requirements.
- Act as deputy in the absence of line management.
- Supervise residences maintenance activities
- Supervise activities around utilities and payments
- Provide and arrange cover for the FM team as defined by line management
- Assist in all admin tasks as per instructions of line management
- Identify & implement innovative ways to enhance service delivery to the customer
- Develop and sustain a high quality well motivated team
- Ensuring the provision of a safe working environment
- Ensure that on site Clients expectations are met
- The role is also key in building relationship between occupants, FM staff and the different suppliers
- Ensure that the service contractors delivery matches or exceeds customer service expectations
- Ensure that the site’s financial operations are meeting targets and control requirements
- Manage spending in your areas of responsibility within budget and identify savings opportunities in your own and other areas.
- Coordination of PO’s, invoices, delivery of goods and statements for payment purposes.
- Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training.
- Follow required emergency prevention and operational controls.
- Report all accidents, occupational illnesses and emergencies

Requirements

- 1 – 2 years’ experience in a similar role
- Excellent PC skills including strong Word, Excel PowerPoint and Outlook
- Cover and support Site Facilities Manager during holiday periods
- Preparing monthly reports to the client
- Excellent administrative skills
- Good verbal and written communication ensuring complete understanding
- Ability to manage staff & contractors
- Good understanding of HSE
- Customer service skills

About the Company

International Recruitment Executives provides a full 360’ recruitment service and takes pride in tailoring solutions to meet each individual client’s needs on a case-to-case basis.

Our service offering focuses on middle level to Senior, Director and C-suite executives across the following specialisms:

• Leisure • Hotel & Hospitality • Banking & Finance • Legal • PR & Communications • Digital & Social Media • Human Resource • Business Operation Professionals

Our range of services includes the following:

Contingency Recruitment

Using our database, network and respected relationships International Recruitment Executives can introduce you to high calibre individuals who are both active and passive within their market and industry; providing a higher level of service to our Clients and Candidates than other consultancies.

Our campaign management service delivers comprehensive support for the end-to-end management of your recruitment campaign. We devise and run a bespoke campaign dealing with the initial marketing through to selection and on boarding of the selected individuals.

Executive Search

Our dedicated sourcing team is consistently mapping the market within their specific industry and discipline enabling them to identify and select suitable candidates for your organization. We utilise a tried and tested search methodology that ensures we find the best candidate to fill your specific brief whilst also ensuring and maintaining confidentiality.

Bespoke Recruitment Projects

Our projects team is experienced in delivering bespoke project recruitment solutions. Clients utilize this service during restructures and rapid growth to alleviate pressure on their own internal recruitment teams. We work directly with our Clients by providing them with advice and dedicated support to identify the requirements of their business by taking full responsibility of the project and recruitment life cycle requirements to ensure the delivery of high quality support service