Office Manager

Job description / Role

Morgan McKinley is currently seeking an experienced Office Manager to join a Global Law firm.

This position will be providing administrative support to the Middle East HR Department in the day to day operations of the HR administration in the Muscat office.

Key Responsibilities and Experience Required:
- Supervises the Public Relations Officers (PRO)
- To provide full HR administrative support to the Muscat office with the guidance from the Head of HR - Middle East.
- First point of contact for all HR operational staff queries.
- Advising on standard policy and procedure queries.
- Provides support to PRO(s) when liaising with external agencies and Government Departments regarding the application of visas and Government related documents.
- Placing adverts for roles on relevant job boards and social media, as directed by the Head of HR.
- Searching for appropriate candidates using a variety of search methods and social media, for referral to the Head of HR.
- Initial screening of CVs against pre-defined criteria for Business Services roles.
- Liaising with other Business Services departments to advise of new starters, ensuring facilities are ready for first day.
- Liaising with property agents and sourcing appropriate accommodation for new joiners where appropriate.
- Ensuring any employee's accommodation that are under the Firm's name are monitored and leases are cancelled properly when required.
- General administration for the absenteeism record.
- Coordinate new joiners including assisting in relocation and providing induction.
- Coordinates and manages all visa requirements/issues.
- Liaises with the Ministry of Manpower or Public Authority for Social Insurance as and when required.

Requirements

- Coordinates with the health insurance company and maintains the employee cover list.
- Ensures performance reviews for all staff are completed annually on the set deadline and kept a copy on file.
- Maintenance of HR management systems records and maintenance of up to date personal files.
- Liaising with other Business Services departments to advise of leavers.
- Coordinate leavers ensuring that all bills, visas, final settlement are completed and finalised.
- Involvement in adhoc projects as and when required.

About the Company

At Cooper Fitch, we put the customer at the heart of everything we do. We provide recruitment, executive search and human resources advisory services to thousands of clients across the Middle East, we have been delivering services in the region since 1997. Our team is your team, we firmly believe in delivering first class committed search services. It is our mission to help build the best talent in the market. Our services are tailored to your every need, we have spent nearly twenty years developing an extensive database of top tier talent in the region. We also aim to help you protect and retain your people with our world-class assessment, testing and advisory facilities. We provide both valuable market updates and compensation and benefits analysis to complete the full spectrum of human resources services.