Senior Specialist - Planning and Contract Management Services

Oman Oil Refineries and Petroleum Industries Company (Orpic)

Sohar, Oman

Ref: OP479-114

Job description / Role

Employment: Full Time

Lead projects and recommend new solutions and new services that will help department changes to improve the effectiveness and performance.
- Demonstrates the ability to initiate new projects and prepare all CAPEX project gate review documents.
- Implements or manage change & project activities (e.g., communications, training, team development, coaching, scoping).
- Establishes structures and processes to plan and manage the orderly implementation of change and projects.

Monitor and report and Control Administration Budget by :
- Monitor and report Admin Budget in Monthly basis.
- Developing Cash flow, tracking progress against the Expenditure, ensuring and addressing any issues related the Budget.
- Demonstrate the knowledge of setting new departmental requirements and prepare yearly departmental Budget.
- Demonstrate the ability of highlighting and addressing performance issues.

Support departmental procurement requirements of new Administration services requirements and contracts
- Develop required scope of work and tendering documents.
- Gather departmental requirements and help develop short and long term procurement forecast plan and Contracts roadmap.
- Demonstrate the ability to lead technical evaluation of bids and prepare evaluation sheets recommending best solution.
- Ensure quality of services delivery as per scope of work; monitor, review and report vendors performances.

Monitor and report and ensure Administration performance, by developing KPI, tracking progress against the goals, ensuring feedback, and addressing performance problems and issues promptly:
- Monitor and report Admin SLA adherence, while also review and update Admin SLA document and related KPIs.
- Demonstrate the knowledge of setting new departmental goals and prepare yearly departmental roadmap.
- Demonstrates the ability to review application performances and recommend best practices.
- Demonstrate the ability of highlighting and addressing performance issues.

Monitor and control Admin contract agreements to ensure compliance; and report on actual usage
- Monitor and control Admin agreements to ensure compliance; and report on actual usage.
- Action audit findings and follow-up to ensure all areas adhere to the company policies and standards.
- Demonstrate the ability to coordinate internal and external audit activities and provide management comments for auditor.
- Manage and control Admin incident and audit register.

Continuously improving organizational capabilities, processes, procedures, practices, policies and procedures.

Requirements

- A university degree in Business Administration
- Professional certificates (PMP …) will be great add on.

Required Experience & Skills:
- 4 years relevant experience.
- High exposure to Administration policies, procedures and standards.
- Ability to evaluate the tender as per business requirements.
- Experience and planning in implementation of policies and procedures.
- Administration strategic planning.

Leadership and Interpersonal
- Demonstrated ability to understand and describe Administration procedures.
- Demonstrated ability to work collaboratively with and influence peers and other service units.
- Ability to describe personal strengths and development needs.
- Ability to guide people through periods of change.
- Proven effectiveness in analysis execution, delivering results, promotion of team work required.
- Ability to get things done and deliver results under pressure.
- Demonstrated enthusiasm and high levels of energy and commitment to deliver results on time, on budget and as promised.

About the Company

Orpic is one of Oman’s largest and most rapidly growing businesses in the Middle East oil industry. Orpic’s refineries in Suhar and Muscat, as well as the aromatics and polypropylene production plants in Suhar, provide fuel, chemicals, plastics and other petroleum products, to Oman and the world.

Owned by the Government of the Sultanate of Oman and Oman Oil Company SAOC, Orpic’s impressive integration of refinery and plant operations coupled with its ambitious growth plans, has cemented its position as one of the industry’s most forward-thinking companies. The company currently recruits around 2,600 employees who work towards the common goal of an integrated Omani refining and petrochemicals business expected to increase to 3,000 by 2020.

Orpic is committed to operating safely and reliably, while paying due care to the environment and the communities within which it operates. The company strongly believes in serving Oman with pride.

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