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Job description / Role
Key Responsibilities
- General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team.
- Managing & reconciling ooredoo accounts & handsets.
- Updating and maintaining Asset Register.
- Update and maintain Correspondence & Issues Register.
- Update and maintain IT Register.
- Assist with Travel and Accommodation.
- Prepare & order business cards.
- Assist finance with budget reports for phones & couriers.
- Maintain & allocate IT Equipment & Phones
- Ensuring adequacy of office related equipment and supplies, including ordering, delivery tracking and managing relationships and correspondence with key suppliers of:
- Office equipment and furniture;
- Stationery, printing and mailing supplies; and Couriers.
- Assist with booking of meeting rooms.
- Arranging catering for meetings and other office events.
- Ensuring work area is kept in an orderly manner.
- Organise office layouts and storage.
- Ensuring internally generated mail is posted by close of business on a daily basis.
- Arranging couriers in accordance with policy and procedures.
- Assist with reporting as required.
- Organise company events .
- Maintain contracts correspondence register.
- Update Reports and Meetings correspondence.
- Other Administrative duties as required
OHS & Environment
- Promoting a culture of ‘no injury or harm to people’ and leading by example. Provide training, advice and assistance on HS issues to employees.
- Ensuring that the highest possible standards of accident prevention measures are maintained at all times by ensuring work health & safety procedures are implemented.
- Ensuring that all persons under their control fully understand their obligations under WHS Legislation and are held accountable for the conditions of their workplaces.
- Consulting and communicating with all personnel on WHS matters, procedures, instructions, etc.
- Providing competent supervision, safe work procedures and safe plant, equipment and materials for their employees.
Key Result areas
- Site safety statistics
Requirements
- Demonstrated strong administration experience as a personal assistant / office administrator (minimum 3 years).
- Completed secondary education or equivalent.
- Intermediate MS Office Packages.
- High level written and verbal communication skills.
- High level of English Competencies
- Capacity to balance priorities and manage expectations
- Advanced written and verbal communication skills;
- Attention to detail;
- Demonstrated ability to work effectively with limited supervision, to exercise initiative, to set priorities and to work within required time lines;
- Well developed interpersonal skills, with a willingness and capacity to work cooperatively as a team member to meet corporate objectives;
- Demonstrated integrity, resilience and commitment to pursue organisational goals in a changing environment;
- Ability to build and sustain relationships with a network of key people internally and externally.
- Ability to work in a very dynamic and multi-cultural environment.
- Ability to build and sustain relationships with a network of key people internally and externally;
About the Company
ACCIONA is one of the foremost Spanish business corporations, leader in the development and management of infrastructure, renewable energy, water and services.
Less than a decade ago, ACCIONA was one of the main construction companies in Spain, but by immersing itself in a process of diversification and looking for business opportunities at the international level, ACCIONA has succeeded in reinventing itself. During 2008, and after exiting Endesa in 2009, ACCIONA completed its transformation into a pioneering company in development and sustainability, converting itself into a global leader in the development, production and management of renewable energies, water and infrastructures with the minimum environmental impact.
This journey would not have been possible without ACCIONA's pioneering tradition. It was behind the first merger in the Spanish construction market and, during the 1990s, was also the first non-utility to adopt a strategy based upon renewable energies.