Contracts Specialist

Job description / Role

- Responsible of establishing and maintaining long-term working relationships or partnerships between Hemaya and selected suppliers / vendors.
- Coordinate with the Procurement & Contracts Manager to develop the Contract’s department yearly plan and budget.
- Perform contract/subcontract review, negotiations and interface with customer/vendor contracting personnel.
- Negotiate contract terms, pricing and payment schedule, ensuring that the agreements with the vendors / suppliers are commercially advantageous.
- Review all contract/subcontract modifications and proposals for completeness, compliance and accuracy.
- Notify management of potential non-compliance and other problems that could have an adverse impact to the company.
- Ensure compliance with all Qatari Government contract reporting requirements.
- Participate in customer business management reviews, focusing on contractual issues.
- Draw up all contracts for the procurement of goods and services and ensure that contracts are fair and enforceable.
- Coordinate with the Legal Affairs Office at Hemaya in the review of contracts to ensure that Hemaya rights are protected.
- Execute tendering procedures and ensure a transparent and competitive tender processes where required.
- Manage suppliers information and evaluate their performance according to certain criteria on regular basis.
- Process requests for goods or services from the requesting departments and provide advice if necessary.
- Document best practices and develop policies and procedures that conform to government regulations with the policies of Hemaya.
- Evaluate Organizational Conflict of Interest (OCI) issues.
- Coordinate with the Finance Department on all purchases made for proper settlement of financial obligations.
- Evaluate suppliers and prepare bids when required.
- Conduct periodic meetings with subordinates to follow up smooth running of activities and discuss their suggestions as well as adopt appropriate procedures and executive plans with respect to these suggestions.
- Review all reports prepared by subordinates and prepare periodic reports with respect to the Contract Management activities and achievements to be submitted to the direct supervisor.
- Conduct performance appraisals for subordinates according to scheduled plans and recommend necessary actions as per the applied practices.
- Recommend training needs of subordinates and evaluate the outcomes of training courses in coordination with HR.
- Practice duties and roles in line with the authorities as illustrated in the authority matrix.
- This covers the key responsibilities to be performed, but is not all inclusive. It does not preclude other responsibilities from being assigned and undertaken.

Requirements

- Bachelor’s degree in Business Administration or its equivalent
- Ten years of relevant experience in the contracts management

KPAs
- Contract compliance
- Accuracy of contracts
- Strength of vendor relationships

Skills
- Organization & Planning Skills
- Interpersonal & Communication Skills
- Problem Solving Skills
- Negotiation Skills
- Computer literacy: MS windows applications (word processing, excel, spreadsheets…)
- Fluent in English and Arabic

About the Company

The multi-dimensional progression of the State of Qatar at both regional and global spheres has fostered phenomenal development of national infrastructure and diversification of business segments resulting into opportunities of human capital development, community service, and professional excellence; thus creating indigenous brands reflecting national heritage and cultural values as Qatari National Organizations. Responding to this mandate, Hemaya Security Services was established in 2005 to cater for the country's safety and security needs, integrating national human resources with global expertise. Over the years, we have progressed in the array of our services and standards resulting in organic growth and creating further opportunities of employment for wider communities, yet preserving the core concept of protecting National Assets by National Saviors, resulting in the pride of being Partners in National Protection.

As a company that is rooted to Qatari customs and ethos, we maintain our exclusivity to employ Qatari nationals at Leadership, Operational Management and as Front Line cadres; duly supported by excellent human and material resources. This unique business model at one end enhances our understanding of our clients' needs and at the other, compliments our approach to innovate bespoke solutions for each client in line with the environment, size and pace of their business.

Hemaya Security Services is making gradual progress into the Private sector in pursuit of its growth strategy while maintaining confidence of the Public sector organizations in the country. At the core of our firm, there are multiple service teams, and each of them specializes in a dedicated area of expertise. Manned Guarding is the current flagship and Technical Solutions will shape the future through our Consultancy Services whilst Cash Solutions manage the lifeline of any business using state-of-the-art resources and meticulous planning.

Vision To be the leading company in providing security services at the regional level, and participate in setting the security industry standards in Qatar.

Mission Providing comprehensive security services, while maintaining high level of competence and professionalism, in order to achieve security and stability in the state of Qatar.

Values - Exceed client's expectations - Work with team spirit - Professionalism and excellence in performance - Honesty and confidentiality - Transparency and credibility