Corporate Services Administration Coordinator

Qatar Airways

Qatar

Ref: GP388-977

Job description / Role

Employment: Full Time

Corporate Services Administration Coordinator - Qatar Airways - Doha

In this role you will provide administration support for the smooth functioning of Corporate Services operations on a daily basis, manage the overall operation of the office and provide support to Senior Management. You, in consultation with the Senior Management staff, generate business documentation, including report writing, presentation creation and spreadsheet preparation and distribution.

You will liaise with Contracts Department with regards to preparation/issuance of department contracts. You will perform administrative tasks based on set procedures, establishment and maintenance of filing systems, categorizing and maintaining manuals, managing and coordinating travel needs and other source data.

You will respond to complaints and requests information and assistance, interpret and explain procedures and policies pertaining to internal inquiries for management and staff. You will also be responsible in coordinating, attending and taking the minutes of Senior Staff meetings as necessary, draft minutes and also prepare meeting documents, reports and charts as needed.

You will liaise with Contracts department with regards to preparation/issuance of department contracts and ensure all contracts are renewed on time. You will manage the Project Management tool and ensure regular updating by relevant stake holders.

You will be responsible for managing HR functions including but not limited to JD preparation, Organisation chart, recruitment updates and follow ups, liaise with HR Business support for updating, reconciliation etc. Be the POC or Q-Friend for the new joining staff to ensure all formalities related to the new joining staff including but not limited to medical, orientation, I-card, PC/Laptop, Telephone SIM etc.

Requirements

You should hold vocational higher secondary or a trade qualification. You should have minimum 4 years of job related experience out of which minimum 2 years should be as an Executive Secretary or Administration support in a multicultural environment. You should have experience in drafting/reviewing of contractual documents and managing HR administration function. You should have database administration experience and business awareness interacting with senior management level.

We are looking for someone with excellent communication skills with good proficiency in written and spoken English. You should have excellent computer knowledge in all MS Office suites and the ability to proof read outgoing documents with high level of accuracy. You should demonstrate ability to delegate work, set clear direction and manage workflow.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.

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CONTRACT ADMINSTRATOR salaries in Saudi Arabia

Average monthly compensation
SAR 7,000

Breakdown available for industries, cities and years of experience