Job closed
Ref: RP146-14
Job description / Role
Objectives:
We are looking for a Document Controller to prepare, manage, and file documents. The Document Controller responsibilities include typing contracts, archiving files, and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you’ll support our procedures maintaining transparent, up-to-date, and easily traceable documents.
Main responsibilities:
- Copy, scan, and store documents
- Numbering & identification of documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
- Quality & compliance checks on documents
- Distribute project-related copies to internal teams
- Filing and organization of documents (both electronic and/or hard copies)
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of the agreement
- Prepare ad-hoc reports on projects as needed
- Maintenance of a list (register) of applicable documents
Number required: 1
Duration: Permanent
Desired start date: 01-11-2020
Probation: 3 Months
Requirements
- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Basic knowledge of labor and corporate law
- Hands-on experience with MS Office and MS Excel
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills
- Data organization skills
- Attention to detail
About the Company
WATERMASTER is a 40-year-old, market-leading company that specializes in water-related projects encompassing Wellness & Pools, Water Features, and Water/ Waste Water Treatment. With over 6,000 completed projects around the world and three branches in Lebanon, Qatar and UAE, we have the in-house capabilities and resources to undertake and deliver turnkey projects from A to Z in the role of a complex solution provider.