Executive Assistant

Job description / Role

Executive Assistant - Qatar

• Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements.
• Creates and maintains incoming/ outgoing documents and correspondence in English and Arabic, including communication from Company Clients.
• Arranges all documents for CEOs convenience.
• Arranges and prepares all the supporting and needed documents for the board meetings; distribute folders to the required board members; follow up on the board meeting minutes; arrange for all board members signatures.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• If requested, attends meetings with the CEO and takes notes of the meetings
• Organizes CEO’s expenses, forms, admin records and approvals (leave, exit visa, travel expenses etc.)
• Arranges the meeting room and providing necessary supplies.
• Is the first point of contact for anyone coming to visit the company offices.

Requirements

Essential
• Bachelor’s Degree or Diploma in Admin/Business related field

Previous Experience (Essential):
• Specialist - minimum 5 years of job-related experience required
• Must have experienced and excellent knowledge about computer (including MS Office) and other office equipment.
• Must be pleasant and knows how to communicate with all kinds of nationality.
• Had working experience in a secretarial role a must, ideally at least three years as an Executive Assistant.

Job Specific Skills (Essential):
• Excellent spoken and written communications skills.
• Excellent organizational and time-management skills.
• Reporting Skills
• A positive attitude
• Confidence with a range of computer software.
• Plenty of initiative.
• Excellent command of English grammar and spelling, Arabic an advantage.
• Professionalism
• Accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.
• Tact and discretion for dealing with confidential information
• Available outside working hours
• Flexible and willing to go the extra mile.

About the Company

Engage was formed in 2007 in response to frustrations at the level of service delivery offered by traditional large recruitment agencies working in the construction market. With a belief in providing a truly knowledgeable, precise and quality driven service, Engage strives to offer a recruitment experience to both employers and candidates that is unrivalled in the marketplace.

We provide precision staffing solutions, including contingency and executive search, within the construction and commercial marketplaces. Our enduring relationships with market leading organisations in the region and overseas means we have access to the best candidates and the best vacancies.