Executive Secretary

Job description / Role

Ernst & Young's Core Business Services is currently looking for an Executive Secretary to support a Partner and his team.

Supporting Partner and Senior Management in a wide range of activities to ensure the best use of time including:
- Proactively maintain and manage the Partners/Directors’ constantly changing diaries, ensuring the most effective use of time.
- Manage and organize associated travel and accommodation requirements, adhering to EY Travel Policy and producing detailed itineraries.
- Act as first point of contact for internal and external clients and contacts via telephone (call handling) and e-mail.
- Organize all aspects of internal and external meetings, events and conferences and all related logistics.
- Lotus Notes Inbox scanning for urgent client and business critical emails and highlighting to Partner/Director as appropriate (and taking action as appropriate in Partners/Directors absence).
- Prepare and distribute relevant agendas, papers, minutes and other documents as appropriate to ensure that the Partners and Directors are fully briefed in advance of meetings/events .
- Maintain and monitor relevant EY database.
- Any other adhoc secretarial tasks.

People responsibilities
- Professional, confident, credible, enthusiastic team player with a flexible, “can do” attitude.
- Ability to form networks with staff at all levels, earn respect from peers, and influence effectively by being a team player.
- Ability to adapt to a constantly changing and growing environment.
- Stable, hard working and disciplined.
- Able to maintain confidentiality at all times.
- Portrays professional image of self and role.
- Has a keen interest in our people agenda and its success.
- Flexible work hours (work late when required).

Requirements

- Candidate should have a minimum of 5 to 7 years experience previously in similar position.
- Excellent interpersonal skills with ability to build good team relationships.
- Good level of communication skills – both written and oral.
- Good interpersonal skills and thorough knowledge of Secretarial function.
- Proficient in Word, PowerPoint, Excel, Lotus Notes and able to learn new systems quickly.
- Ability to use initiative, problem solve and multi-task.
- High degree of accuracy and attention to detail in dealing with the most routine tasks.
- Good working knowledge of office equipment, including telephone systems, faxes, printers, copies, shredders and binders.
- Strong project management orientation.

At Ernst & Young we support you in achieving your unique potential both personally and professionally. We give you stretching and rewarding experiences that keep you motivated, working in an atmosphere of integrity and teaming with some of the world's most successful companies. And while we encourage you to take personal responsibility for your career, we support you in your professional development in every way we can. You enjoy the flexibility to devote time to what matters to you, in your business and personal lives. At Ernst & Young you can be who you are and express your point of view, energy and enthusiasm, wherever you are in the world. It's how you make a difference

About the Company

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region