Human Resources

Job description / Role

Documentation and Submission:
- The arrangement of different types of permits (work permit, siteasccess/ Gate passes, etc.)
- Organize periodic renewal of Licenses (Visas, permits, etc.)
- Submission of correct documentation related to immigration processes and work permits in front of the concerned authorities (Ministry of Labour and Immigration Dept.)

Visa processing:
- Arrange for different types of visa application (temporary work visa, resident wok visa, visit visa, family visas, etc.). Take, submit & collect all necessary documentation in order to organize all Employee official paperwork.
- In charge of the resident/work permit process (schedule staffs visa, medical, coordinating with other internal and external departments.)
- Collect all appropriate documentation necessary for visa and permits required to be processed.
- Ensure all visas, medical and labour permits are up to date and arrange timely renewal.

Administrating Joining formalities:
- Ensuring ticket, accommodation, phone / BB / Sim card, computer / Laptop, workstation, stationary, business cards, airport pick-up, initial cash advance, hotel booking for overseas staff are all organised prior to staff arriving
- In depth induction to be conducted twice a month involving a senior manager and handing over the new hire to the concerned HOD / Manager and preparation of Job Descriptions and objectives, in consultation with HOD / Managers for all new comers.
- Monitoring of performance of all probationers during the probation period. Employment confirmation should be intimated to the concerned incumbent 30 days prior to completion of probation. In case of termination notice should be given 30 days prior to completion of probation period. The procedure of endorsing the Probation forms by the departmental head would proceed the above process of confirmation / termination.

Selection:
- Liaison with group recruitment on raising vacancies, shortlist resumes, interviews, offer letter processing and etc.
- Supporting Line Managers in interviews and assessment activity for roles for all roles.
- Conduct interviews and recommend the hiring of new employees.
- Ensure Recruitment report is up to date. Within approved manpower budget.

Requirements

- Be able to implement and set up a HR function
- Have the ability to deal with payroll, health insurance negotiation and employment issues
- Possess experience in creating job specs, screening CVs and other general HR tasks
- Be well organised, a self-starter and be keen to implement new ideas and procedures

Skills that are not mandatory however are beneficial:
- Arabic language skills would be a distinct advantage
- A background in legal would be advantageous
- Currently residing in the United Arab Emirates or Middle East region.

About the Company

ah asociados is an architecture studio established in 1989 with branches in Pamplona, Bilbao, Madrid, Barcelona and Qatar. Its main purpose was to provide technical services for Planning, Design, Site Control and Project Management, after years of experience in housing, public facilities and urban design.

The ah group, based upon a standard organizational framework, is focused on inter-disciplinary team work to obtain better results, adapted to the identity of each client, with the quality of a personalized office and the efficiency of a large company.

Now ah has specialized teams in the design and execution of collective housing; industrial facilities; public centres for culture, education and health; architectural renewal; urban design, structural design; technical specifications; site control; quantity surveyors and project management.

Its work has been awarded with prizes in many local and international competitions and has been widely published in architectural exhibitions magazines and lectures including University Forums, Schools of Architecture and Professional Institutes.