IFS - OM - Office Administrator

Job description / Role

Line of Service
Internal Firm Services

Specialism
IFS - Administration

Management Level
Administrative

Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You'll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

To really stand out and make us ?t for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

- Consistently deliver on multiple commitments.
- Flex approach to meet the changing needs of teams and clients.
- Identify and make suggestions for improvements when problems and/or opportunities arise.
- Learn about how business needs are changing and consider the impact on services provided.
- Take action to stay up to date with the evolution and impact of technology developments.
- Adapt communication style to meet the needs of the situation and audience.
- Anticipate the needs of others and take appropriate action.
- Embrace diverse perspectives and welcome opposing and conflicting ideas.
- Uphold the firm's code of ethics and business conduct.
- To provide administrative support to others in the office and to maintain an efficient office environment.

Requirements

Primary duties and responsibilities

Financial
- Adhere to budget
- Provide cost efficient administrative and clerical support

Customer
- Receive and deliver proposals, RFPs and cheques
- Assist in guest catering and parking
- Coordinate with drivers and security
- Help with document printing, binding, labelling and scanning
- Deliver items to other business establishments when needed

Internal Process
- Replenish stationary stock and printing supplies as needed
- Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs (plumber, electrician etc.)
- Maintain kitchen inventory and coordinate refreshment supplies (coffee, water and snacks)
- Receive catering orders
- Maintain marketing material inventory
- Disseminate mail internally
- Other tasks as assigned
- Learning and Growth
- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
- Act in accordance with regulations

Education
- High school diploma or Bachelor's degree

Language
- Fluency in spoken and written English, proficiency in Arabic is an advantage

Overall Experience
- 0 year of experience

Specific Skills
- Experience with a professional services firm is an advantage

Knowledge and Skills
- Strong organizational skills
- Excellent oral communication and interpersonal skills
- Demonstrated ability to work under pressure
- Proactive
- Demonstrate problem solving ability
- Demonstrated ability to work on own initiative
- Must possess a warm, friendly and professional demeanor

About the Company

At PwC Middle East, we've set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We're a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We're striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we're proud of the strength that comes from all our different backgrounds and experiences and we value everyone's uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you're looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you're a future PwCer.