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Job description / Role
Objectives:
The Leasing administrator would be responsible for preparing license agreements / contract for prospective tenants for review of the Leasing Executive in coordination with the Legal Department. Primarily accountable for ensuring an effective filing and administrative system is in place for the Leasing Department to aid in efficiencies.
Main responsibilities:
• Supports the Leasing Executive through aiding with any enquiries for leasable units, ensuring any queries are addressed and highlighted accordingly
• Coordinates the review of proposals working with the relevant parties including the Legal Department to ensure timely delivery
• Proof reads and reviews prior to approval of the Leasing Executive any agreements highlighting any concerns as necessary
• Responsible for collating any required Company legal documents including Trade Licenses, Commercial Registration, Insurance Certificates etc. on behalf of the Leasing Executive and to ensure legal and Company procedures are adhered to
• Often communicates changes requested for agreements to the client, but also to follow up on payments and signatures as and when requested by the Leasing Executive
• Set up filing systems for the Department that will allow for efficient management of legal documentation, conducting periodic spot checks to ensure completion of required documentation
Reporting to: Leasing Executive
Requirements
Nature and length of previous experience:
• Minimum of 2 years experience required in a similar role
Specialist knowledge:
• Leasing
• Administration
• Filing
Soft Skills and Personality traits:
• Customer Service
• Communication Skills
• Proactive
Language Fluency:
• English fluency is essential for the role, Arabic would be an advantage
About the Company
Al Mana is one of the largest and most diversified groups in the region, operating over 55 companies in 8 countries and employing over 3500 personnel. Industries that we operate in include automotive distribution and services, real estate and investments, retail and luxury fashion, F&B, engineering, technology, media and entertainment. The group covers most areas of retail including luxury goods, beauty, fashion, home interiors, watches and jewellery. Operating over 300 outlets, Al Mana represents some of the largest and most successful brands in the world.