Maintenance Planner & Material Controller

Job description / Role

Maintenance Planner & Material Controller

Job Purpose

The position is responsible for the administrative support for the Engineering Department. It also includes the administration of contracts operated within the hotel and the compilation of utilities expenditure, namely electricity, water and gas, incurred within the Hotel.

Reporting Lines

Key Interactions

Internally

- All colleagues in the hotel.

Externally

- Local government agencies.
- Contractors of respective engineering services.
- Vendors of respective equipment suppliers.

Primary Responsibilities

Hotel utilities administration

- Prepares utilities billing tables to various tenants.
- Compiles monthly utilities consumption reports.
- Prepares utilities billing tables to telecommunication companies.

Contracts administration

- Compiles monthly invoices from respective contractors.
- Prepares accrual table for various contract services.
- Prepares documentation for respective contract renewal.

Department expenditure administration

- Tabulates monthly forecast for engineering expenses.
- Compiles monthly invoices from respective engineering suppliers.
- Prepares accrual table for various suppliers.
- Prepares monthly financial closing reports.
- Tabulates documents for annual CAPEX submission.
- Tabulates documents for annual OPEX submission.

Department administration

- Tabulates attendance records for engineering colleagues.
- Organizes monthly department meetings.
- Prepares minutes of monthly department meetings.
- Purchases stationery and upkeeps inventory of stationery.

Other Responsibilities

- Coordinates relevant activities with other departments.
- Coordinates working activities for team leaders in the department.
- Receives telephone calls and messages.

INVOLVEMENT IN WIDER JOB FUNCTION ACTIONS / RELATIONSHIPS

- Upholds Accor Values of Guest Passion, Sustainable Performance, Spirit of Conquest, Innovation, Trust and Respect, in the execution of all duties and responsibilities.
- Participates and supports sustainability in Corporate initiatives and programmes such as Planet 21 - Corporate Social Responsibility, Diversity and Inclusion, Women at Accor Generation, etc.
- Performs any other duties and responsibilities that may be assigned.

Main Complexity / Critical issues in the Job

- States the complexity face or critical issues need to handle in this job.
- Clear understanding of the Engineering operation.
- Financial knowledge to relate to operation.
- Dealing with difficult situations and people.

Requirements

Profile

Knowledge and Experience

- Diploma in Administrative Management and Diploma in Financial Accounting.
- Reports writing skills.
- Minimum of 5 years of relevant experience in the hotel industry.

Competencies

- Good interpersonal skills.
- Planning ahead.
- Great communicator.
- Ability to communicate at all levels.
- Good working knowledge of Microsoft Office and Microsoft PowerPoint.
- Service oriented professionalism.
- Strong team player.
- Multicultural awareness.
- Flexibility to manage changes.
- Sense of urgency and able to set priorities.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.