Office Coordinator

Job description / Role

Charterhouse is working with an international Law Firm who is looking to hire an Office Coordinator to join their professional yet friendly team within their Doha Office.

Reporting to and assisting the Office Manager, the Office Coordinator will be responsible for reception duties such as welcoming guests and clients into the business with a professional manner, answering all incoming telephone enquiries, managing the switchboard, making outbound calls, along with email correspondence. The role will be responsible for the smooth running of the office which will include but is not limited to: negotiating with suppliers, managing trade licenses and annual subscriptions, office maintenance, ensuring the office is well-equipped at all times, as well as be responsible for facilities management and health and safety. In addition, the Office Coordinator will schedule and organize meetings for the attorneys and may also be required to draft emails, letters and legal documents, and therefore must have exceptional written skills.

Our client has a well reputable brand; therefore, the ideal candidate must upkeep their excellent reputation by providing high quality customer service and have a personable approach with a professional attitude at all times. Our client is looking to hire someone with proven experience as an Office Coordinator, a highly organized individual with the demonstrated ability to manage tight deadlines and represent the business in the best light at all times.

Requirements

To be considered for the role, the successful candidate must have a minimum of 3 years administrative experience within legal services, preferably in an international law firm. Exceptional customer service skills along with excellent communication skills in English, both verbal and written, are essential for this role and Arabic would be an added advantage.

The successful candidate must be willing to relocate to Doha if not already residing there. The ideal candidate must be a highly motivated individual, with exceptional organization skills and the ability to work within a fast-paced environment

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.