Personal Assistant to General Manager

Job description / Role

Job purpose: PA/Executive secretary acts as the manager's first point of contact with people from both inside and outside the organization. The main role of PA/Executive assistant is to support the work of General Manager and to undertake a variety of administrative, clerical and managerial tasks.

Responsibilities:
- Answering and screening telephone calls, enquiries and requests and handling them when appropriate; taking messages
- Maintaining diaries, arranging appointments and organizing meetings
- Devising and maintaining office systems, including data management and filing;
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Preparing documents, letters, presentations and reports
- Arranging travel, visas and accommodation and occasionally travelling with the manager to take notes at meetings or to provide general assistance during presentations
- Meeting and greeting visitors at all levels of seniority;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the General Manager;
- Carrying out background research and presenting findings;
- Organizing and attending meetings and ensuring the General Manager is well prepared for meetings;
- Responsible for accounts and budgets;v

Requirements

- At least 2 years of experience in administrative position
- Proficiency in English language (verbal and written)

Skills:
- Excellent communication and organization skills
- Foster Teamwork
- Working knowledge of MS Office
- Time Management
- Excellent interpersonal skills

About the Company

The Al Jazira Group is a leading company in Qatar, having built a reputation in the industry based on its expertise and reliability which have been recognized with certificates for outstanding achievements by well known international brands both in the Gulf region and beyond.

The group was established in 1981 Mr. Salem Ajem Al-Shrafi, who is the current CEO, and has been an active and vital participant in the development and improvement of the Qatari economy over the past 30 years by consistently offering premium quality products and exceptional service.