Procurement Expediting Specialist

Job description / Role

The Procurement Expediting Specialist is responsible for reviewing purchase orders (PO) and determining which orders are past due or approaching their delivery dates. They will then contact suppliers to determine what the shipping issues are, if the product is out of stock and needs to be ordered from a different supplier.

Furthermore, responsibilities will include researching and reconciling invoice discrepancies, missing invoices, missing goods receipts, missing payments, etc.

Key responsibilities:
- Generate and Review an ‘Open PO’ report on a weekly basis and identify outstanding activities
- Expedite POs as necessary and follow-up with Suppliers for timely delivery of goods/services
- Receive delivery confirmation from Suppliers
- Follow-up with Requestors to issue GRNs for goods/services received
- Follow-up with Suppliers to ensure timely submission of Invoices
- Follow-up with Finance for payment confirmation
- Liaise with the procurement specialists and ERP team to ‘close’ completed POs in the system
- Generate appropriate status Reports from ERP
- Perform any other duties assigned by the supervisor directly related or relevant to the job

Ensure the assigned responsibilities are delivered:
- To a high standard of quality and timeliness
- In full compliance with the SC Quality Policy and the Safety and Security rules and requirements
- In line with any standards and objectives designated in the Employee Performance Management system

Requirements

- Bachelor's Degree in Business Administration or Supply Chain Management or related.
- Professional qualification / certification from procurement professional body, such as the Chartered Institute of Purchasing & Supply (CIPS), is an advantage.
- Minimum 3+ years of experience in PO expediting, or, the aptitude to establish the required skill set to prove successful in the position.
- Strong interpersonal and communication skills – Able to communicate/interact with all levels of management as well as customers and vendors alike.
- Experience with Oracle or another ERP/MRP system, with the ability to enter data efficiently and accurately in ERP systems and other databases.
- Strong working knowledge of Microsoft Office Suite with above average Microsoft Excel skills (i.e. experience with pivot tables and v-lookups).
- Position requires an individual that can work with a strong sense of urgency, speed and adaptability to changing customer requirements.

About the Company

The Supreme Committee for Delivery & Legacy (SC) ensures that all preparations for the 2022 FIFA World Cup™ align with Qatar’s other development imperatives, as described in the Qatar National Vision 2030 and the National Development Strategy 2011-2016. Along with its stakeholders, the SC is tasked with delivering stadiums and other infrastructure for an amazing 2022 FIFA World Cup™ that leaves a lasting legacy for Qatar, the region and the world.

The delivery goals of the SC include exceptional programme and stakeholder management to ensure the timely delivery of infrastructure and competition and non-competition venues; integrating Qatari culture into all hosting plans, to provide the best possible image of the Middle East when the world arrives in Qatar in 2022; and adopting high environmental standards on all projects, contributing to the delivery of a carbon neutral tournament.

In addition to delivering infrastructure in line with Qatar’s long-term development plans, legacy goals of the SC include nurturing exceptional local and international talent and incubating the Josoor Institute, a centre of excellence for the sports and events industries in the Middle East; fostering the development of Qatar’s private sector and streamlining regulatory frameworks; and making Qatari football more competitive and increasing participation in sports in Qatar, the region and globally.

The investments that the SC is making today will pay dividends for generations to come, in line with Qatar’s vision of a healthy and prosperous global future.

Joining the Supreme Committee for Delivery & Legacy means becoming an integral part of delivering the first ever FIFA World Cup™ in the Middle East. It means shaping the future of football in Qatar and the region. It means joining a team of creative and innovative professionals, from 45 countries and counting.