Program Admin and Support

Job description / Role

Through Parsons’ engineering and construction management services, we deliver innovative, safe and sustainable infrastructure in Abu Dhabi, Dubai, Qatar, Oman, Bahrain and Kuwait. Our focus is on delivering air, rail, road and highway transportation; water conveyance and/or wastewater treatment; and land development and public infrastructure to our clients and your communities. Parsons creates interconnected communities and world class infrastructure.

In accordance with established procedures, the Program Admin and Support performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned.

Duties and Responsibilities:
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Distributes reports as directed by immediate supervisor.
- Reviews time reports to verify accuracy of hours worked and time charges. Follows up to ensure timely processing of corrections.
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- Establishes and maintains records of equipment, including a log of equipment service dates. Initiates requests for service.
- Obtains basic data for completion of the unit’s overhead budget and prepare associated recurring reports. Produces preliminary reconciliation as appropriate.
- Coordinates physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- Works closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
- Periodically prepares an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
- Performs other responsibilities associated with this position as may be appropriate.

Requirements

- High school diploma (or equivalent) and minimum 5 years of relevant work experience.
- Good written and oral communications skills.
- Highly organized and with good interpersonal skills.
- Working knowledge of MS Office and related word processing, spreadsheet, and database software is required.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.