Proposal Specialist

Job description / Role

Purpose: Develop, coordinate on and deliver effective proposals. Ensure compliance with all RFP requirements and timely submission

Duties and responsibilities
* Receive tenders and identify due dates with immediate requirements and due submittals, raising, track and document issues
* In coordination with department chief, prepare action log and assign to concerned parties (internal/ external)
* Arrange meetings and prepare/ distribute meeting agendas and minutes of meeting
* Extract/ distribute parts of tender documents to concerned staff and departments or external parties
* Keep communication and contacts information related to each tender in related files or folders
* Lead, coordinate and follow-up on information and deliverables gathering/ sharing from all concerned staff or departments.
* Develop proposal templates on a case by case proposals or ensure that an established template is followed as might be required or instructed
* Manage proposal queries, clarifications or bulletins and submit/ collect/ file/distribute them as applicable
* Make sure proposals contents and deliverables are coordinated, completed and submitted before deadlines
* Communicate the progress of proposals to management
* In general, follow company assurance plans and process, keep and update tenders register and files
* Maintain the physical and electronic filing systems associated with the office of the Executive
* Ensure proper documentation, handling, safe storage and easy retrieval of information
* Assist and give support in S&BD department secretarial issues.

Key Skills
* In-depth knowledge of the proposal development process
* Strong written, verbal, leadership and interpersonal communication skills,
* Ability to work around deadlines with possibility of multiple proposals at the same time.

Requirements

* Bachelor's degree
* Six (6) years of experience in proposals
* With 3 years in a similar role preferably in a medium to large Project Management, Consultant or Contractor organization.

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.