Receptionist

Job description / Role

We are currently working with a Top Multinational legal firm who are looking to recruit an experienced Receptionist for their offices in Doha, Qatar. The successful candidate will ideally have worked for a Legal or Professional Services firm previously. You will be required to carry out all main reception duties and support the staff as and when required, whilst maintaining a professional first impression to all of the firms clients.

The duties are as follows:
- Reception Area - to maintain and manage the Reception area to meet and greet clients and visitors alike.
- Switchboard/Telephones –to manage the main switchboard and deal with the callers.
- Conference Rooms/Conference Catering and Visitors– booking and set up of conference rooms with use of electronic calendar. Conference catering duties organise set up of video Conferencing/IT equipment.
- Hotels - Book hotels where necessary and deal with hoteliers to arrange corporate rates where necessary and keep lists up to date.
- Couriers - manage courier desk and all duties related to this.
- Manage the driver - manage the office driver’s schedule and duties.
- Oaths/Swears - Organise swears of documents
- Additional Secretaries duties when necessary
- Interaction - Input data into Interaction client database.
- Monthly Reception Meetings - Organise and chair a monthly meeting to be held with your Office Manager.
- Personal appearance – to maintain an immaculate person appearance at all times to create a professional image
- Reception Intranet page – to maintain an intranet page of information relating to reception procedures.

Requirements

- Fluent English preferably as a first language with an excellent telephone manner
- To be a confident communicator with immaculate appearance
- Be pro-active and have exceptional organisational skills
- Be able to manage others
- Be able to multi-task
- Be hard working and flexible
- Be discreet and confidentiality is a must

About the Company

International Recruitment Executives provides a full 360’ recruitment service and takes pride in tailoring solutions to meet each individual client’s needs on a case-to-case basis.

Our service offering focuses on middle level to Senior, Director and C-suite executives across the following specialisms:

• Leisure • Hotel & Hospitality • Banking & Finance • Legal • PR & Communications • Digital & Social Media • Human Resource • Business Operation Professionals

Our range of services includes the following:

Contingency Recruitment

Using our database, network and respected relationships International Recruitment Executives can introduce you to high calibre individuals who are both active and passive within their market and industry; providing a higher level of service to our Clients and Candidates than other consultancies.

Our campaign management service delivers comprehensive support for the end-to-end management of your recruitment campaign. We devise and run a bespoke campaign dealing with the initial marketing through to selection and on boarding of the selected individuals.

Executive Search

Our dedicated sourcing team is consistently mapping the market within their specific industry and discipline enabling them to identify and select suitable candidates for your organization. We utilise a tried and tested search methodology that ensures we find the best candidate to fill your specific brief whilst also ensuring and maintaining confidentiality.

Bespoke Recruitment Projects

Our projects team is experienced in delivering bespoke project recruitment solutions. Clients utilize this service during restructures and rapid growth to alleviate pressure on their own internal recruitment teams. We work directly with our Clients by providing them with advice and dedicated support to identify the requirements of their business by taking full responsibility of the project and recruitment life cycle requirements to ensure the delivery of high quality support service