Receptionist / Secretary

Job description / Role

Objectives:
- Provides general office support with a variety of clerical activities and related tasks.
- The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence, requisition of supplies as well as additional clerical duties.

Main responsibilities:
- Answers telephones and directs the caller to the appropriate associate.
- Greets and directs visitors to the company.
- Takes and retrieves messages for various personnel.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
- Receives, sorts, and forwards incoming mail.
- Maintains and routes publications.
- Coordinates the pick-up and delivery of express mail services (Qpost, FedEx, UPS, etc.)
- Assists in the ordering, receiving, stocking, and distribution of office supplies.
- Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
- Follow up on utilities.
- Maintaining and updating office inventory.
- Supervise the cleanliness and tidiness of the offices.
- Other duties assigned by her superior
- Reporting to: HR & Admin Manager
- Number required: 1
- Duration: Permanent Position
- Desired start date: 01-11-2020
- Probation: 3 Months

Requirements

- Associate’s degree.
- Minimum of 3 years of related experience.
- Flexibility.
- Communication Proficiency.
- Collaboration Skills.
- Customer/Client Focus.
- Technical Capacity.
- Self-Initiative
- Hardworking and detail-oriented
- Reporting
- Proficiency in Microsoft Office

About the Company

WATERMASTER is a 40-year-old, market-leading company that specializes in water-related projects encompassing Wellness & Pools, Water Features, and Water/ Waste Water Treatment. With over 6,000 completed projects around the world and three branches in Lebanon, Qatar and UAE, we have the in-house capabilities and resources to undertake and deliver turnkey projects from A to Z in the role of a complex solution provider.