Secretary

Job description / Role

- Schedules appointments maintains calendars and complies minutes of meetings, coordinates and facilitates meetings facilities usage events and/or travel arrangements as required.
- Upkeep the Managers and correspondence system, Organizes day-to-day activities and coordinate them in the daily agenda.
- Operate office machines, to copy, scan documents, for use, in accordance with approval procedure.
- Organizes the Managers day-to-day activities and maintains weekly & monthly agenda.
- Drafts, types, proof reads memos, letters, as directed.
- Compiles and distributes incoming correspondences, including faxes and email, file and retrieves corporate documents, records, and reports.
- Maintains records for the section/department, in hard-soft format for easy access.
- Coordinates with concerned parties to ensure the availability of stationary and office equipment and to assure cleanliness of the section/ department.
- Operates office machines, to copy and scan documents in accordance with approval procedure.
- Performs a range of diverse secretarial activities for the department or section and serves as a point of liaison with other departments and external constituencies in the resolution of day to day matters.
- Welcome visitors and determine whether they should be given access to specific individuals
- Handles other administrative duties assigned.

Requirements

- Diploma or professional certificate with (8) Eight years experience.
- Secondary School certificate with (12) Twelve years of relevant experience.
- Excellent Communication Skills.
- Attention to details.
- Excellent Computer skills.

About the Company

Ashghal is the Public Works Authority in the State of Qatar and is responsible for the construction and management of Roads, Highways, Waste Water facilities and Public Buildings.

It aims at being responsive at all times to the nations needs by providing effective community service and engagement to ensure that it is continuously meeting changing needs. Ashghal seeks to deliver state-of-the-art infrastructure development that caters for Qatar\\'s social, economic and political flourishing while being the Quality advocates.