Secretary

Job description / Role

- Reporting to the Resident Engineer
- To support the head office management team in day to day duties throughout the project lifecycle from inception to completion.
- Arrange and attend meetings, organizing the facilities, agenda, taking minutes and keeping notes; and distribution of approved meeting minutes.
- Ordering and maintaining stationery and site/technical office equipment;
- Sorting and distributing incoming post and organizing and sending outgoing post;
- Maintain personnel CVs and update when necessary.
- Assist with research into client organizations and local competitors.
- Liaising with colleagues and external contacts to book travel and accommodation.
- Organizing and storing paperwork, documents and computer-based information.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.

Requirements

- Extensive experience in a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc.
- An aptitude for using computer based system and techniques.
- Excellent Communication skills and the ability to work closely with team members located in different offices
- Understand general principals of a Business Management System
- Self-motivated, willing to learn and be flexible.
- Experience of working within multicultural teams
- Experienced of working in the Middle East

About the Company

ah asociados is an architecture studio established in 1989 with branches in Pamplona, Bilbao, Madrid, Barcelona and Qatar. Its main purpose was to provide technical services for Planning, Design, Site Control and Project Management, after years of experience in housing, public facilities and urban design.

The ah group, based upon a standard organizational framework, is focused on inter-disciplinary team work to obtain better results, adapted to the identity of each client, with the quality of a personalized office and the efficiency of a large company.

Now ah has specialized teams in the design and execution of collective housing; industrial facilities; public centres for culture, education and health; architectural renewal; urban design, structural design; technical specifications; site control; quantity surveyors and project management.

Its work has been awarded with prizes in many local and international competitions and has been widely published in architectural exhibitions magazines and lectures including University Forums, Schools of Architecture and Professional Institutes.