Secretary

Job description / Role

Job Purpose

Provide complete secretarial/clerical service including time management, staff supervision, correspondence and clerical responsibilities for the department.

Job Context & Major Challenge(s) 

* Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs. 
* Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders.

Key Job Accountabilities 

* Act as first point of contact for both internal and external visitors wishing to contact the line manager.
* Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.  
* Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems. Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.
* Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
* Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
* Maintain records/files, replenish stationery and arrange servicing of office equipment.
* Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time

Qualifications

* Secretarial Diploma.

Knowledge and/or Experience 

* 4 years’ of experience with a recognised organisation.

Requirements

* Provide complete secretarial/clerical service including time management, staff supervision, correspondence and clerical responsibilities for the department.

About the Company

QatarEnergy LNG, established in 1984, pioneered the Liquefied Natural Gas (LNG) industry in Qatar and today is the largest producer of LNG in the world with an annual production capacity of 77 million tonnes per annum (MTPA) from its world-class facilities in Ras Laffan Industrial City, Qatar.

Since the first production in 1996, QatarEnergy LNG has successfully delivered cargos to more than 30 countries and is committed to meeting the world’s demand for safe, reliable and clean energy.

Through its operational excellence, QatarEnergy LNG is adding value to its production chain, contributing to the Qatari economy and Qatar’s National Vision to ensure efficient energy supplies for the country, creating new markets and contributing to the local community.

In addition to the LNG facilities, QatarEnergy LNG operates the Jetty Boil-Off Gas facility, Al Khaleej Gas, Ras Laffan Heilum, the two Laffan Refineries (among the largest condensate refineries in the world), and the Ras Laffan Terminal on behalf of All participants.