Senior Administration Assistant

Job description / Role

Senior Administration Assistant - Qatar Airways - Doha

Your primary responsibility of this position is to liaise, coordinate and manage various administrative functions within Corporate Services. The role is performing a various components of administration and the personnel which are required to work on some specific portfolio as deemed necessary by the department.

You will support in Procurement related activities such as creation of item codes, raising purchase requests, ensuring PO are received and assigned to concerned stake holders and updating Procurement report with PR, PO, DN, GRN and Invoice. You will collate the Check in & Check out Inventory Documents, conduct Check in & Check out of staff and coordinate with Departments on housing related matters. You will assist in preparation of Monthly utility bills and preparing recharge statements for staff, subsidiaries and other departments.

You will also review contract documents and collate all necessary documents from Contract submission. You will assist in preparation of Technical Evaluation Report. You will ensure supply chain process is followed, traced and advised the teams for various goods and services. The person will act as a key bridge for maintenance, invoicing stores and asset management team and assist in preparation of CMC, Single Source and documentation. You will also support on any other administrative duties as deemed necessary by the department.

Requirements

You should hold Trade or Vocational qualification. You should have minimum 3 years of job – related experience and ideally should have worked in any or all the Procurement, Housing, Utility Management, Contracts, and Supply Chain industry.

You should have had experience in coordination and possess excellent communication skills.You must possess excellent computer skills, including Microsoft Word, Excel and PowerPoint. You should have strong interpersonal and team working skills, having the ability to work independently with minimal instructions.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.