Accountant / Office Administrator

Job description / Role

We have a vacancy for an Office Administrator to work with our Project Team in Riyadh, Saudi Arabia.The successful candidate will be working in Riyadh.

The Office Administrator/Accountant will be responsible for the following activities:
- Assist and support the Project Director in all activities associated with the day to day logistics of running a high profile project
- Responsibility for calendar and meeting management for the Project Team, as well as for visiting staff from other locations
- Arranging logistics relating to travel, hotels, transport etc. for Project Team and visiting specialists;
- Receiving and managing visitors to the Project office
- Answer phones and direction of all calls and dealing with issues arising.
- Coordinate meetings
- Assist the Project Team and Management with preparation of presentation materials, agendas of meetings as needed (preparation, printing, translation, document compilation etc....)
- Maintenance of the Office/Project filing system both electronically and in hard copy;
- Maintenance of the Project deliverable recording system;
- Control, issue and maintenance of the Project office supplies;
- Preparation of the impress account monthly cash return statement;
- Assist the Project Director in the preparation of monthly project budget requirements, including communication to head office for approvals and transfer requirements;
- Payment of suppliers invoices and maintenance of invoice database;
- Management of petty cash disbursement and reconciliation;
- Follow-up accounting & Tax activities with local support and third party firms
- Coordination and cost-effective arrangements for accommodation, transport, permits and Office Administrator/Accountant – Saudi Arabia logistics for long and short term staff engaged on projects in Saudi Arabia
- Manage the administration associated with transport vehicles (Insurance, maintenance schedules etc.)
- Follow-up with company registrations, compliance and permits for the efficient running of local company and office
- Assist head office in the implementation and maintenance of processes and controls
- Any other issues that arise in execution of business in Saudi Arabia and that can be reasonably executed.

Requirements

- Experience managing the office of a large Indigenous or multinational organization would be a distinct advantage
- Experience of Power Utility Business or Engineering Consultancy would also be a distinct advantage
- Experience supporting and coordinating Project Teams or Executive Teams at Senior management and executive level,
- Book-keeping experience is essential with excellent analytical skills and attention to detail
- Ability to work on own initiative and to deadlines (Report Deadlines, Closure of Monthly Accounts)
- Excellent Communication Skills and understanding of Public Relations
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Excellent command of English both verbally and written,
- Experience of working in the Kingdom of Saudi Arabia would be a distinct advantage

About the Company

Oil and Gas exploration is evolving on a global scale, putting the need for specialist talent at the top of the agenda. Its a vast, political, complex, heavily candidate-lead market with the emphasis on dynamic, multiple project opportunities, rather than the pre-recession security of long-term positions.

For businesses, the need to innovate in emerging, competitive markets has put the pressure on and with major oil companies selling off their assets to smaller independent operators, the games gained plenty of new players too.