Admin Executive - AF Engineering

Job description / Role

Admin Executive - AF Engineering - Riyadh, Saudi Arabia

- To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
- Monitor the Punch cards of Admin Staff/Workers and ensure attendance records are proper. Report on irregularities to the Sr. Executive/ Admin. Manager.
- Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.
- Follow up and see that pantry purchases are done monthly on time as per the requirement at all branches.
- Coordinate with Transport officer to see that drivers are assigned for Airport Trips, Hospital visits of employees etc.
- Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations
- Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments
- Responsible to maintain records of land, accommodation & Guest houses rented, Utility Payments (Telephone, Electricity & Water etc.) etc.
- Prepares monthly telecommunication expenses report.
- To submit weekly & monthly reports as per the monitoring sheets to Admin. Executive & Asst. Manager – Administration
- Maintaining Petty cash records and documentation. Ensure that invoices are processed on time for closing petty cash balance monthly before zero balance dates.
- Prepare Business Card requisition and coordinate the printing, delivery and issuance.
- Follow up with supplier for statement of accounts as required by Accounts department.
- Maintain Assets List and update records in the system. Prepare transfer notes, take necessary approvals and gate passes for materials transferred.
- Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.
- Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/Fire Fighting Equipment etc.) in coordination with concerned dept.

Requirements

- Graduate with Computer knowledge
- Excellent Excel skills
- Interpersonal and communication skills

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.