Administration Officer

Job description / Role

Objectives:
• Execution of routine tasks within the HR department related to external services like passport/labour issues and interactions with Foreign and Interior Ministries.

Main responsibilities:
• Monitor the maintenance of office building, floor plans, elevators and housekeeping facilities.
• Provision and maintenance of Fire & Safety Equipment and to conduct fire drills.
• To nominate and train Fire Marshals for each floor.
• Dealing with the tenant affairs, issuing debit notes for rent and coordinate with finance department for timely collection of rent maintenance of pool vehicles including repair and running expenses and ensuring assets are being used for companies business.
• Deal, negotiate and coordinate with suppliers for general office equipment, accessories and supplies.
• Ensure that all maintenance contracts are timely renewed and services are provided as per the respective contracts.
• Coordination with Finance for timely payment of utility bills ensuring continuity of services.
• Undertake responsibility for relationship building and correspondence with Saudi Arabia General Investment Authority and Saudi Arabian Monetary Agency
• Handle correspondence with the Ministry of Labor and the Ministry of Commerce for various issues relating to company administration and policies.
• Oversee maintenance of various company records including GOSI Records, Labor Office Records, HRDF and Chamber of Commerce Records.
• Oversee the preparation of exit/re-entry forms, certification forms and iqama renewals for employees.
• Arrangement of work permits / visas and related documentation.
• To implement and maintain regulations of Labour Law
• Preparation of agenda, obtaining approval from SAMA and MOCI for conducting Annual General Meeting and attending the meeting for recording the minutes.
• Reporting to: HR & Administration Manager
• Number required: 1
• Duration: 1 year - Renewal contract
• Probation: 90 days
• Working Hours: Sun-Thursday - 8;30 Hours per day
• Other Benefits: Ramadan Salary

Requirements

• University Qualifications: Bachelor in Business Administration
• Nature and length of previous experience: 2 years
• Specialist knowledge: English Language
• Strong proficiency in MS office applications
• Soft Skills and Personality traits: Values & Ethics
• Continuous Learning
• Communication
• Team Work
• Analytical Thinking
• Gender Preference: Male
• Nationality Preference: Saudi
• Language Fluency: English , Arabic
• Current Location: Riyadh , Saudi Arabia

About the Company

YANAL is a Leading Finance Company in the Kingdom of Saudi Arabia.

We offer one of the best and most-competitive financial services with our superior market knowledge and unmatched financial services expertise. Moreover, YANAL is backed by some of the most reputable local and international partners.