Administrative Assistant II

Job description / Role

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Primary Responsibilities:
- Assist the project team with document preparation and formatting using company templates, including reports, presentations, and correspondence.
- Prepare minutes of meetings for Project Managers and Functional Leads.
- Assist the Project Secretary in the coordination of project events, including large project functions.
- Facilitate project and building inductions and project induction booklet.
- Prepare package stationery for new project team members.
- Liaison with ICT to facilitate timely response to project-related IT issues.
- Assist other team members of the project services.
- Provide administrative support to the Project Secretary and project personnel.
- Responsible for incoming and outgoing mail.
- Assist in setting up meeting room bookings, catering orders and special project requirements.
- Ensure office consumables are made available to Project personnel and coordinate regular stationery orders.
- Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date.
- Provide the team with project-related information and carry out research when required.
- Carry out general adhoc administration duties, as required.
- Issuing IR's through our system.
- Preparing temporary access for the site visit for engineering and the employees need to visit the site when required.
- Creating and maintaining organizational charts.
- Responsibility for the company belong such as stationery, and offices keys at the project floor.
- Supporting our clients for parking request, visitor parking and offices requirements.
- Reporting any safety violation to HSE department.
- Reporting any facility problems to the facility department.
- Preparing letters for the managers and modification letters error.
- Issuing gate pass.
- Preparing documents transmittal for the letters for outgoing. (And any assignment or task assign to you by your Line Manager).

Requirements

Qualifications:
- Must have Bachelors degree.
- General secretarial experience.
- Excellent written and verbal communication skills.
- Experience in Microsoft Office suite of products.
- Able to operate in a team environment with proven ability.
- Able to undertake tasks with minimum supervision.
- Able to coordinate activities to meet deadlines in a timely fashion.
- Previous experience with Engineering background advantageous.

Moving forward together

We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

About the Company

Worley is a leading global provider of professional services in the energy, chemicals and resources sectors. We partner with our customers to address their most critical challenges at every stage of their projects: from initial concepts to sustaining and enhancing their assets. And we provide smarter, bolder solutions while delivering on our own sustainability commitments.

We are 51,000 bright minds across 46 countries all driven by a common purpose – delivering a more sustainable world. While working to fulfill our ambition to be recognized globally as the leader in sustainability solutions.