Assistant Administrator – Operational Safety

Job description / Role

The Assistant Clerk is responsible for providing administrative and clerical services in order to ensure effective and efficient operations and Clerk reports to the Senior Administrative Officer and is responsible for providing administrative and clerical services. Providing these services in an effective and efficient manner will ensure that municipal operations are maintained in effective and efficient manner.

Job Description:
- Provide administrative support to ensure that operation are maintained in an effective, up to date and accurate manner for following Activities:
- Type correspondence, reports and other documents;
- Maintain office file;
- Open and distribute the mail;
- Take minutes at meetings;
- Distribute minutes;
- Coordinate repairs to office equipment;
- Maintain confidential records and files;
- Maintain records of decisions;
- Arrange for payment of honorariums;
- Research and assist with the preparation of motions, policies and procedures;
- Prepare documents and reports on computer;
- Perform other related duties as required.

Requirements

- Preferable a minimum of 5 years working experience;
- At least Vocational Diploma/Certificate from a 2 year Technical course;
- At least 3 years related working experience in office work, documentation and control;
- Knowledge of Engineering disciplines like Civil, Mechanical, Electrical. Etc;
- Knowledge of office administrative and bookkeeping procedures;
- Ability to maintain a high level of accuracy confidentiality;
- Knowledge to prepare reports;
- Knowledge on Management Systems;
- Able to handle complaints and feedback.
- Team building skills;
- Analytical and problem solving skills;
- Decision making skills;
- Effective verbal and listening communication skills;
- Attention to detail and high level of accuracy;
- Very effective organization skills;
- Effective written communication skills;
- Stress management skills;
- Time management skills;
- Ability to speck the local language;
- Strong personal commitment for safety;
- Excellent command of the Arabic language (written and oral) Native Arabic speaker desirable;
- Excellent command of the English language (written and oral);
- Ability to work in a team
- Good knowledge in MS Office

About the Company

ARCADIS is the leading global natural and built asset design & consultancy firm working in partnership with our clients to deliver exceptional and sustainable outcomes through the application of design, consultancy, engineering, project and management services. ARCADIS differentiates through its talented and passionate people and its unique combination of capabilities covering the whole asset life cycle, its deep market sector insights and its ability to integrate health & safety and sustainability into the design and delivery of solutions across the globe. We are 28,000 people that generate more than 3 billion in revenues. We support UN-Habitat with knowledge and expertise to improve the quality of life in rapidly growing cities around the world.