Assistant Facilities Manager

Job description / Role

Assistant Facilities Manager Ref: 30433 Riyadh KSA

The Opportunity

Are you ready to embark on an exciting career journey with an international facilities management company based in Riyadh, KSA? This is an opportunity that promises not only a dynamic and stimulating work environment but also great prospects for future professional growth. Join our team and become an integral part of a great company that leverages cutting-edge technology and boasts well-established processes. We are committed to fostering a supportive and collaborative business culture, making this an ideal opportunity for individuals seeking a fulfilling and rewarding career.

We are seeking an experienced Assistant Facilities Manager to join our team and ensure the smooth operation and maintenance of our facilities. 

You will oversee the day-to-day activities, manage the maintenance and repair work, and coordinate with various stakeholders to ensure the efficient functioning of our facilities.

Main responsibilities will include:

• Control the day-to-day operational activities of the various facilities operations and suppliers across the site.
• Manage vendors and contractors to ensure operational performance, ensuring that all team members follow the approved procedures and adhere to uniform standards.
• Complete daily site inspections to proactively identify risks to health and safety across the site on a daily basis by identifying hazards both physical and working practices and taking appropriate corrective action.
• Ensure that all contractors are issued and are following the permit to work system, specifically hot works.
• Accurately report all asset failures through the agreed processes and follow up with contractors to ensure a timely and suitable resolution.
• Ensure escalation procedures are in place and observed for incident and problem reporting.
• Audit best practice procedures in line with the Macro procedures for HSE, Quality and technical standards.
• Carry out supplier meetings and complete supplier KPI's at the end of each period.
• Manage all training documentation for contractors and ensure all relevant information is up to date, including the Training Matrix and Competency Certificates as required.
• Ensure all reports and other relevant data is regularly updated.
• Establish, review and enhance processes to support and facilitate customer service delivery.
• Coordinate with internal stakeholders for administrative support.
• Participate with environmental management system updates.
• Undertake any other reasonable task as required by the management team.
• Engage with regional and global colleagues to ensure monthly KPIs are achieved and share knowledge/achievements/challenges.
• Coordinate with reviews of Business Continuity Plans and Emergency Management Plans.
• Undertake tenancy warden responsibilities in an emergency situation.

Requirements

The ideal candidate will have the following experience:
• Relevant facilities management and customer service experience.
• Degree of Diploma level of education standard preferred.
• Basic Health & Safety qualification (i.e. IOSH) including knowledge of Risk Assessment Method Statements.
• Knowledge of the core Microsoft Office suite of applications.
• Experience managing and motivating supply chain teams.
• Experience working in a global company preferred.
• Develop strong working relationship with the business to support the operations.
• Able to solve problem and to take appropriate decisions.
• Flexible and adaptable attitude working hours to match business needs preferred.
• Demonstrates accuracy and thoroughness: Looks for ways to improve and promote quality.
• Adapts to changes in the work environment through balancing competing demands.

Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.

About the Company

Macro, formerly known as Mace Operate, is now an independent facilities management company employing more than 750 people around the globe, with an annual turnover of £130m. The business will continue to provide market-leading facilities management services to some of the world’s largest brands.

Today’s workplace has the power to help realise business objectives and support a healthy workforce. For this reason, it’s never been more important to see facilities management as more than operations.

Done well, facilities management allows businesses to focus on their core function. Done exceptionally well, it positively impacts business strategies and ambitions.

For over 21 years, Macro has been designing experiences for our clients that exceed expectations. Across commercial offices, government buildings, and cultural landmarks, we demonstrate the true, often uncovered, value of the workplace.