Assistant Manager Warehouse

Job description / Role

POSITION DESCRIPTION DOCUMENT

BASIC INFORMATION

Position Title

Asst. Manager - Warehouse

Job Family

Retail Development

Function / Department

Warehouse and Logistics

POSITION DETAILS

To be filled up as per the requirement of the business / unit / function / concept / territory

Grade

Reporting To

Corporate/Concept/Territory

Territory

Concept Name

(If Applicable)

LOCATION DETAILS

Please mention the correct office location of the position selected above and fill in the other geographic details

Base Location (City)

Country

POSITION OBJECTIVE

The job holder will be responsible to assist the Manager - Warehouse for maintaining the warehouse and managing all warehouse activities including the receiving, warehousing and delivery of product in a manner consistent with company service and cost objectives.

DO - Key Responsibilities

1. Warehouse Planning
- Ensure to support in Formulating the plan for warehouse management and maintenance
- Ensure effective warehouse productivity measures & minimum shipments turnaround time
- Minimize warehouse costs through effective management and control of storage cost, labour cost, etc.

2. Warehouse Operations
- Support to define and ensure adherence to standard operating procedures
- Carry out manpower planning, work scheduling and employee supervision to ensure desired warehouse productivity
- Ensure compliance to all statutory norms regarding warehouse operation
- Supervise and coordinate the receiving, unloading and assembling of inbound stock
- Evaluate condition of stock and ensure quality check is undertaken
- Supervise stacking and storage of goods and maintain safety measures to preserve goods
- Maintain an orderly work area and ensure security and safety of the warehouse
- Oversee loading, dispatching and delivery of stock from warehouse to the stores
- Ensure timely delivery of merchandise from the warehouse to the store
- Ensure Stock replenishment to the stores on time
- Ensure timely processing of insurance claims
- Maintain optimum inventory/stock levels at the warehouse
- Manage stock levels and triggers stock movement by generating replenishment orders/ distribution orders
- Identify the stocks that are in the ware house for long time and bring it to the attention of the concept manager and the Inventory controller
- Plan daily distribution and ensure the receipt of acknowledgement copies of the dispatch
- Maintain and report warehouse inbound and outbound documentation /MIS
- Assist inventory controller in stock audits to analyse current processes & systems
- Take up immediate necessary action in case of vehicle accident/ break down with goods
- Health & safety for warehouse operations

3. People Management
- Monitor staff welfare and facilitate complaint resolution
- Set KRA's for direct reports and conduct performance appraisal
- Oversee staff deployment and drive motivation levels of the direct reportees

DISPLAY

QUALIFICATION

Basic Qualification / Education / Vocational Training

Graduate degree essential

Advanced

Qualification / Certification / Specialist Training

Post-graduate degree in Business Administration preferably with specialization in supply chain management or operations management

EXPERIENCE

Minimum Experience

5- 8 years

Specific / Relevant Experience

2 years in warehousing/ supply chain management role

COMPETECIES

Functional Skills and Capabilities

Good knowledge of supply chain functions such as planning, procurement, warehousing, transportation

Advanced knowledge of warehouse procedures including stacking and sorting.

Planning and organising skills

Analytical skills

Attention to detail

DELIVER

Perspective

Key Result Area (KRA)

Measure

Financial

Adherence to Territory Logistics budget

Budget variance

Current Processes (Internal)

Improved Warehouse productivity

Achievement against targets across warehouses ( space utilization)

Create/Follow processes and guidelines for warehouse

Ensure 100% process compliance and monitoring of progress for warehouses

Adherence to QHSE checks

Ensure 100% QHSE compliance

"Build" for Future" (Capability)

Self /People Capability Development

Achievement against targeted hours of training for self/team

Succession Planning /Backup Planning

Identify and build leadership pipeline /bench staff

JOB INTERACTIONS

KEY INTERNAL INTERACTION WITH

NATURE OF INTERACTION

Manager Supply Chain operations/Inventory controller

For reporting and for approval on stock per product per stock point statistic

Buyers/Category Managers /Store Managers/Warehouse teams

For follows-up on raised orders for timely availability of material

Concept Managers

For delivery of stock to store

KEY EXTERNAL INTERACTION WITH

NATURE OF INTERACTION

External Vendors/ Fleet Operators

For ensuring that all company policies and procedures are followed and the dispatch and receipt of goods occur as planned

Transporters/ Labour Contractors

For guiding on loading, unloading and stacking of received material

Customers

Customer Delivery Issues

About the Company

Founded in 1973 in Bahrain, the Landmark Group has successfully grown into one of the largest and most successful retail organizations in the Middle East. An international, diversified retail conglomerate that encourages entrepreneurship to consistently deliver exceptional value, the Group operates over 900 stores encompassing a retail presence of over 13 million sq. ft. across Middle East, India, Egypt, Turkey, Yemen and Pakistan (franchise operation). The Group employs around 31,000 employees.