Business Support (Operations)

Job description / Role

• Provide administrative support to the GM and the Operations department
• Support the team with work and business visas, management of employee database, renewals, permits, visas, medical insurance for new starters, updates and cancellations
• Ensuring management is aware of team movements, annual leave, sickness etc
• Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced and presented in accordance with guidelines
• Supporting with general recruitment, including advertising roles on social media platforms, researching and sourcing candidates, arranging interviews and coordinating diaries, management of the recruitment mailbox and Applicant Tracking System
• Arrange travel and accommodation as required
• Supporting and assisting the Bid and marketing team on bids, preparation of work winning collateral (project profiles, CVs, case studies, capability statements)
• Project support: occasionally assist project team members and Document Controllers with backup support when required, new projects, site set up etc
• Any other duties requested by the GM, Directors, Business Managers and the team.
• Management of office security systems (door and camera)
• Support office with management of external cleaning staff
• Responsibility for office maintenance i.e. quality of decoration, repairs where necessary
• Ensure clear desk policy is maintained and storage and archiving are utilised effectively and efficiently
• Coordinator with Business Administrator for the receipt and set up of computer equipment for all new staff including IT induction for all new employees
• Maintain small stock of PPE; supply all new starters with all relevant PPE and maintain PPE register

Requirements

Person Specification:
• Previous experience in a similar role
• Excellent communication skills, both written and verbal
• Proven IT skills in particular, Word, Outlook, Excel and PowerPoint
• Ability to produce graphics in Microsoft Office suite and/or Adobe suite
• Proactive individual, who can work as part of a team and on own initiative
• Flexibility is required from time to time with respect to hours of work in order to accommodate the General Manager, Directors and Operations team deadline requirements
• Excellent organisational skills
• An analytical and methodical approach to problems
• Be able to act quickly and decisively
• Have a good eye for detail and attention to detail
• Possess a customer focussed approach
• Initiative and self-motivation
• Excellent organisational and time management skills
• The ability to work under pressure to meet deadlines
• A “can do” attitude

Desirable:
• An understanding of professional service and/or construction industry

About the Company

RLB's 35-year presence in the Kingdom continues as we expand our services throughout the Kingdom of Saudi Arabia, working on projects in central, eastern and western provinces.

Our extensive expertise covers cost consultancy, project management, facilities management and claims services.

We provide expert management of the relationship between value, time and cost from inception to completion. We do this through our global and local team of experts, who possess a passion for both core services and innovation.

With 4,600 employees worldwide, Rider Levett Bucknall has a truly global reach, and with such scope can offer a local presence to its clients almost without exception. We are committed to our core services and pride ourselves on our dedication to customer care and leading edge service provision.