Country Head Assistant

KEY ACCOUNTABILITIES
• Assists Country Head-KSA with daily administrative duties and completes a broad variety of administrative tasks.
• Arrange and handle all logistics for meetings and events (internal external, and while travelling), meeting schedules managing active calendar of appointments include, composing, and preparing correspondence and compiling documents for meetings, draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Reviews and edits all letters sent externally by the company, in both Arabic and English, to ensure accuracy, clarity, and alignment with the company's messaging and standards.
• Provides a bridge for smooth communication between Management office, internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Country Head-KSA to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Determine matters of top priority, prioritize conflicting needs; handles matter expeditiously, proactively.
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
• Responsible for organizing Country Head-KSA business travel plans and logistics including flights, arranging travel plans, visa requirements, hotel accommodation, car rental, and completing expenses requests and claims.
• Drafting and writing high quality reports and presentations, and managing daily, weekly, monthly reports.
• Assess inquiries, determine the proper course of action and delegate to the appropriate individual to manage in consultation with Country Head-KSA, and maintain contact lists.
• Ensure all requests are addressed properly, efficiently, and judiciously, and keep track of progress until resolved. And ensure the action plans agreed are completed and implemented.
• Maintains confidential files and contact information.
• Update and maintain office policies and procedures.
• Provide hospitality to all guests and help to create a welcoming environment.
• Manage Mirsal daily exchanges and ensure the objectives set are fulfilled & maintain.
• Responsible for all JIP correspondence and follow-up until completed.

Requirements

QUALIFICATIONS, EXPERIENCE AND SKILLS
• Bachelor's degree in business administration, HR, business management or any relevant field.
• Experience in related function: 3 to 5 years
• Strong interpersonal skills and the ability to build relationships with stakeholders including external partners
• Computer operating skills
• Strong verbal and written communication skills.
• Advanced in English and Arabic languages
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Exceptional organizational skills and impeccable attention to detail.
• Good negotiation skills and conflict management

About the Company

We are the leading provider of worldwide smart end-to-end supply chain logistics, enabling the flow of trade across the globe. Our comprehensive range of products and services covers every link of the integrated supply chain - from maritime and inland terminals to marine services and industrial parks as well as technology-driven customer solutions.

 We deliver these services through an interconnected global network of 181 business units in 64 countries across six continents, with a significant presence both in high-growth and mature markets. Wherever we operate, we integrate sustainability and responsible corporate citizenship into our activities, striving for a positive contribution to the economies and communities where we live and work.

 Our dedicated, diverse and professional team of more than 56,000 employees from 140 nationalities are committed to delivering unrivalled value to our customers and partners. We do this by focusing on mutually beneficial relationships – with governments, shippers, traders, and other stakeholders along the global supply chain – relationships built on a foundation of mutual trust and enduring partnership.

We think ahead, anticipate change and deploy industry-leading digital technology to further broaden our vision to disrupt world trade and create the smartest, most efficient and innovative solutions, while ensuring a positive and sustainable impact on economies, societies and our planet.