Document Controller

Job description / Role

- Controlling the incoming and outgoing documentation process and maintaining files including technical documents, drawings, and commercial correspondence.
- Organize indexes and track shipping practices. Performs tasks, such as arranging letters, memoranda, invoices and other indexed documents according to an established system.
- Create and maintain a filing system, including data management and filing that supports efficient information management. Maintain reviewing filing system on server, and hard copy.
- Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries. Ensure distribution of all correspondences reach proper department.
- Ensure quality formats being used adequately for correspondences, submittals, transmittals to Amanah, consultants, Contractors and within divisions and departments.
- Ensure sequential numbering system in each and every outgoing correspondence. Maintain documentation for projects making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
- Maintain confidential records and files and control logs as required by the project. Maintain records of decisions. Maintain the documents and drawings under safe custody without any damage or deterioration with easy traceability.
- Makes sure that controlled copies of documents and drawings are given to appropriate staff.
- Order Office stationery etc.
- Photo-copying and binding of documents for corresponding purposes. Operate a range of office machines such as photocopiers.
- Type correspondence, reports and other documents .
- Perform other related duties as required.

Requirements

- Bachelor's degree in administration or a related field from an accredited institute
- Preferred: Master's degree in administration or a related field from an accredited institute
- 5 - 10 years of experience.
- Fluent English
- Construction or real estate background

About the Company

SAED provides innovative workforce solutions, connecting human potential to the power of business. Incorporating the latest technology, detailed research and expertise to anticipate and facilitate the current outlook and potential growth of the Kingdoms labor market and the changing world of work.

SAED provides large scale long term strategies, with the aim of improving and adding to the Saudi labor market. By researching in detail and providing relevant insights into the people searching for employment, entities looking to employ and the future of work. Examining the labor market, planning and executing employment strategies and applying technology systems to assist in the Kingdoms economic development.