Executive Assistant

A Leading Healthcare Company in Saudi Arabia

Riyadh, Saudi Arabia

Ref: QP269-03

Job description / Role

Employment: Full Time

- To perform Secretarial Administrative roles including tasks such as screening calls ,making travel and meeting arrangements and preparing reports.
- In addition to organizing and managing all administrative activities with the objective of running a smooth office operation
- Responsible for Answering phone calls
- Should make Arrangements for Meetings
- Writing the Minutes of the Meeting
- Handling the office work and Arrangements
- Coordinate and provide Administrative Assistance for different departments (Marketing, Purchasing,Sales etc.)
- Accomplishing the Clerical work
- Writing letters in Arabic language
- Maintaining the Calendar
- Should look after Office Maintenance
- Sending out invitations and reminders when required
- Skilled in greeting visitors and directing them to the right person or section
- Screen all phone calls and e-mails and follow up when necessary
- Handle confidential information and maintain the security of the records and files
- Responsible for accuracy, clarity and quality of admin documentation
- Should Maintain reception area materials
- Perform general clerical duties to include but not limited to : photocopying, faxing, mailing and filing
- Schedule meeting times, arrangements for attendees and ensure that all meeting amenities are available
- Coordinate and participate, when required in meetings ,taking the minutes, emailing it to the participants & following up on any action items
- Ensuring smooth office operation
- Maintain Building information(e.g. staff directories, emergency contacts etc.) for the purpose of providing reference

Requirements

- Bachelor’s degree or Certificate/Diploma in relevant field or Diploma in PS/PA course
- A minimum of 3-4 years of experience
- Should have work experience in Saudi Arabia
- IT literate: Office Microsoft (Word,Excel,PowerPoint)
- Fluency in Speaking and Writing in Arabic & English
- Good communication skills & Grooming
- Proactive
- Good interpersonal skills