Executive Secretary

Job description / Role

Executive Secretary position is responsible for assisting the Department Head by undertaking tasks that support the Department activities.

- Management of incoming and outgoing mail, emails, telephone calls and correspondence.
- Manage Department Head schedule, make appointments and update Activities log accordingly.
- Maintenance of accurate, comprehensive and accessible manual and electronic filing systems, including quick and thorough indexing.
- Responsible for developing and updating department ELC (Employee Life Cycle) records
- Performing various executive and administrative support duties that are highly sensitive and confidential.
- Developing and maintaining professional communications with both department manager and employees, internally & externally.
- Prepare agendas and make arrangements for staff & management meetings.
- Attend meetings and take minutes.
- Prepare invoices, reports, memos, letters, financial statements and other documents related to Department, using word processing, spreadsheet, database, and/or presentation software.
- Coordinate and confirm travel arrangements for the Department, staff business meetings and missions.
- Have track records of all business related documentations.

Requirements

Potential candidate must have Bachelor degree preferably in management or business and commerce. He must have atleast 6 years of relevant experince in construction field.

Ideal candidates must possess:
* Strong communication skills
* Ability to use technology and accurately document situations
* Ability to quickly learn new systems
* Prior interviewing or customer service experience in high-volume environments.
* Strong multi-tasking skills
* Strong customer service skills

About the Company

Saudi Binladin Group’s (SBG) headquarters in Jeddah began business activities in the early 1930s. Nowadays, SBG’s operations cover a wide range of business sectors; including Infrastructure Works, Architecture, Building Construction, Airports, Industrial & Power Plant, Petroleum, Chemical, Mining , Operation and Maintenance projects and Real Estate development. SBG has more than 60,000 employees and worldwide presence in 30 countries.