Facilities Administrator

Job description / Role

Are you ready to embark on an exciting career journey with an international facilities management company based in Riyadh KSA? This is an opportunity that promises not only a dynamic and stimulating work environment but also great prospects for future professional growth. Join our team and become an integral part of a great company that leverages cutting-edge technology and boasts well-established processes. We are committed to fostering a supportive and collaborative business culture, making this an ideal opportunity for individuals seeking a fulfilling and rewarding career. 

An exciting opportunity to be responsible for the implementation and delivery of a consistent and efficient facilities management administration service in support of a multi-site contract.

Effectively manage the finances, reporting and administration between the client, Macro and the supply chain partners to ensure that an exemplary customer service is provided to the client and internal customers.

Your roles and responsibilities will include (but not limited to):

• Working closely with the Account Manager and the site-based teams in supporting the day-to-day operations.
• Working closely with onsite team and finance to produce accurate monthly invoices, raising quotations to the client, purchase order raising and tracking, changing control compilation and tracking, asset tracking.
• Organising in-house staff training and maintaining accurate records.
• Supporting Site Lead on the contract, holiday and sick record keeping.
• Recording accurately any information provided by clients and suppliers via CAFM.
• Communicating and escalating all relevant information to the team.
• Coordinating and participating in team meetings and recording and distributing minutes.
• Managing day to day administration of all facilities services and associated building issues.

Requirements

• Previous proven experience in an administrative role.
• A good level of IT literacies around Word, Excel and PowerPoint.
• Ability to build lasting client relationships.
• Able to work as part of a team or as an individual in varying environments.
• Good organisation skills.
• You will be hungry to grow your career and enjoy the opportunities Macro has to offer.

Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.

About the Company

Macro, formerly known as Mace Operate, is now an independent facilities management company employing more than 750 people around the globe, with an annual turnover of £130m. The business will continue to provide market-leading facilities management services to some of the world’s largest brands.

Today’s workplace has the power to help realise business objectives and support a healthy workforce. For this reason, it’s never been more important to see facilities management as more than operations.

Done well, facilities management allows businesses to focus on their core function. Done exceptionally well, it positively impacts business strategies and ambitions.

For over 21 years, Macro has been designing experiences for our clients that exceed expectations. Across commercial offices, government buildings, and cultural landmarks, we demonstrate the true, often uncovered, value of the workplace.