Office Manager

Job description / Role

Our client, a leading HR Consultancy is looking for an Office Manager for their team in Riyadh, Saudi Arabia.

- Performs office support functions for the Office Administration Unit: composes and processes standard documents and correspondence, makes travel arrangements, performing data entry, and establishing and maintaining records.
- Dairy management, organization, scheduling and planning meetings and driver arrangements.
- Organizing flights, accommodation and hotel requirements
- Distributing and monitoring stock levels for office supplies and office equipment
- Coordinate meetings and make arrangements for conferences, meetings and events.
- Maintain records and organises filing and archive system and preserves confidentiality of records and information.
- Support daily HR operations such as updating vacancy lists, recruitment pipeline and overseeing the on boarding process
- Maintain local personnel files and associated legal documents.
- Assisting with the induction of new employees to the company
- Preparing documents for new starters and leavers
- Performs bookkeeping functions, which involves simple billing and cash receipt activities related to corporate office support services
- Manage Invoicing and financial recording
- Assist with the visa process, work permits, liaison with labour and immigration department.
- Organizing visas for all other countries as and when required

Requirements

- Minimum 4 – 5 years of experience in a similar role, consulting or professional service industry preferred
- Female Saudi national with excellent command of English
- Proficient in Microsoft Office
- Excellent interpersonal, organisational and time management skills.
- Demonstrated the ability to work with service areas, consultants, and clients.
- Strong attention to detail
- Proven ability to work well under pressure and to tight deadlines
- Excellent communication skills, both written and spoken
- Ability to multitask and to prioritize multiple projects and adjust workload accordingly.
- Demonstrated problem solving capabilities.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.