Job closed
Ref: QP714-07
Job description / Role
Objectives: Use independent judgment to provide timely and effective secretarial support to an office, business unit, department, or other organization group.
Main responsibilities:
- Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and accurately
- Respond to more complex or escalated enquiries from other secretarial staff.
- May have access to the email accounts of staff supported to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
- Accurately transcribe, type, format, and proof read a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations)
- Using word processing, presentation, graphics and spreadsheet software.
- May use desk top publishing software to design more complex documents.
- Coordinate internal and external meetings so that they run smoothly including scheduling meeting time, making travel arrangements for attendees.
- Perform other administrative tasks using independent judgment and discretion.
- Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
- Preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries, and phone calls
- Drafting letters and official information releases, arranging and attending meetings, taking and distributing minutes.
- Coach and mentor less experienced secretarial help desk staff to help them resolve problems.
Reporting to: General Manager
Requirements
- Bachelors Degree in Public Relation
- Preferable Diploma in Secretarial
- 3 years experience in similar field
Specialist knowledge:
- Clerical
- Customer &Personal Service
- Administration
- Communication
- Computers and Electronics Equipments
Soft Skills and Personality traits:
- Active Listening
- Reading & writing
- Comprehension
- Speaking
- Service Orientation
- Integrity
Nationality Preference: Saudi National
Language Fluency: Arabic, English
About the Company
The history of Al Jabr Group dates back to 1952 when the sons of Sheikh Hamad Mohammed Al Jabr began their journey into the world of commerce with the establishment of a small company trading in foodstuffs. In 1956, a branch was opened in Al-Khobar, which was their first international activity. The Group currently has the following business activities: Al Jabr Automobiles Sales and Services; Al Jabr Laundry and Dry Cleaning; Al Jabr Beverages; Al Jabr Electronics; Al Jabr Air Conditioning; Al Jabr Batteries; Al Jabr Garments; Al Jabr Insurance; and the Gulf Carton Factory. The holding group is an active practitioner of Corporate Social Responsibility and has committed millions of Saudi riyals to supporting various charity projects that benefit local society.